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PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)
Department(s): Office of the Chief Procurement Officer
Vendor: Gimmal, LLC, Houston, Texas
Request: Authorization for the Chief Procurement Officer to renew and increase contract
Good(s) or Service(s): Contract Management System
Original Contract Period: 12/1/2016-11/30/2018 with three (3), one (1) year renewal options
Proposed Amendment Type: Renewal and Increase
Proposed Contract Period: Renewal period 12/1/2020-2/28/2021
Total Current Contract Amount Authority: $442,888.00
Original Approval (Board or Procurement): Board, 11/16/2016, $201,888.00
Increase Requested: $26,119.25
Previous Board Increase(s): 7/25/2019, 106,000.00
Previous Chief Procurement Officer Increase(s): 7/17/2018, $135,000.00
Previous Board Renewals: 7/25/2019, 12/1/2019-11/30/2020
Previous Chief Procurement Officer Renewals: 7/17/2018, 12/1/2018-11/30/2019
Previous Board Extension(s): N/A
Previous Chief Procurement Officer Extension(s): N/A
Potential Fiscal Impact: FY 2021 $26,119.25
Accounts: 11000.1030.19670.540135
Contract Number(s): 1614-15603
Concurrences:
The contract-specific goal set on this contract was zero.
The Chief Procurement Officer concurs.
The Chief Information Officer has reviewed this item and concurs with this recommendation.
Summary: This increase and renewal option will allow the Office of the Chief Procurement Officer to continue to receive on-going licenses, maintenance, support and hosting services for the contract management system which is being used County-wide since its implementation in 2012. Gimmal Solutions’ system was originally selected to implement a Contract Management System to provide a web-based application for all County User Agencies to view all phases of procurement development; records and document management; and storage of contract documents.
This is a Sole Source Procurement pursuant to Section 34-139 of the Cook County Procurement Code.
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