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PROPOSED CONTRACT AMENDMENT
Department(s): Office of the Pubic Guardian, Circuit Court of Cook County
Vendor: Quadient, Inc., Milford, Connecticut
Request: Authorization for the Chief Procurement Officer to Renew & Increase contract
Good(s) or Service(s): Leasing of Postage Machines & Meters for Public Guardian Office
Original Contract Period: 11/22/2017 - 12/5/2019, with two (2), one (1) year renewal options
Proposed Amendment Type: Renewal and Increase
Proposed Contract Period: Renewal period 12/6/2020 - 12/5/2021
Total Current Contract Amount Authority: $26,994.24
Original Approval (Board or Procurement): Procurement, 11/22/2017, $17,996.16
Increase Requested: $8,998.09
Previous Board Increase(s): N/A
Previous Chief Procurement Officer Increase(s): 2/4/2020, $8,998.08
Previous Board Renewals: N/A
Previous Chief Procurement Officer Renewals: 2/4/2020, 12/6/2019-12/5/2020
Previous Board Extension(s): N/A
Previous Chief Procurement Officer Extension(s): N/A
Potential Fiscal Impact: FY2021 $8,998.09
Accounts: Office and Data Processing Equipment Rental Account. 11100.1305.35325.550010 & 11100.1305.35320.550010
Contract Number(s): 1718-16372
Concurrences:
The contract-specific goal set on this contract was zero.
The Chief Procurement Officer concurs.
Summary: The Public Guardian’s Office is required by law to notify clients and wards, family members, and foster parents of court dates. Furthermore, the department is required to serve legal documents on opposing counsel which requires mailing legal documents. Also, as many individuals requiring notice of proceedings in child protection, adult guardianship and domestic relations matters are not proficient in using electronic mail. Mailing legal documents via the US Postal Service ensures appropriate legal notice is provided of proceedings. The Public Guardian’s Office is exercising a renewal option for current contract 1718-16372.
This contract was awarded through the competitive bidding process in accordance with the Cook County Procurement Code. Quadient was the lowest, responsive and responsible bidder.
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