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PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)
Department(s): Cook County Clerk
Vendor: Clarity Partners, LLC, Chicago, Illinois
Request: Authorization for the Chief Procurement Officer to amend and increase contract
Good(s) or Service(s): Integrated Cashiering, Accounting, and Enterprise Content Management Solution
Original Contract Period: 8/1/2018 - 7/31/2023, with five (5), one (1) year renewal options
Proposed Amendment Type: Amend and Increase
Proposed Contract Period: N/A
Total Current Contract Amount Authority: $5,166,222.33
Original Approval (Board or Procurement): Board, 9/12/2018, $5,166,222.33
Increase Requested: $237,000.00
Previous Board Increase(s): N/A
Previous Chief Procurement Officer Increase(s): N/A
Previous Board Renewals: N/A
Previous Chief Procurement Officer Renewals: N/A
Previous Board Extension(s): N/A
Previous Chief Procurement Officer Extension(s): N/A
Potential Fiscal Impact: FY 2021 $237,000.00
Accounts: 11306.1110.21120.560225
Contract Number(s): 1790-16747
Concurrences:
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via direct participation. The prime is a certified MBE.
The Chief Procurement Officer concurs.
The Chief Information Officer has reviewed this item and concurs with this recommendation.
Summary: The Cook County Election Department currently has an antiquated asset tracking system (more than 15 years old) in place to keep track of all election related voting machines, peripheral equipment, supplies and transportation equipment. This old system is no longer supported and obtaining replacement parts and service is no longer possible. The proposed Asset/Inventory Tracking System will replace the old one and provide must greater capability for tracking assets during each election.
Original contract awarded through the Request for Proposals (RFP) procedures in accordance with the Cook County Procurement Code. Clarity Partners, LLC was awarded a c...
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