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PROPOSED CONTRACT AMENDMENT
Department(s): Department of Facilities Management and Provident Hospital
Vendor: Southwest Industries, Inc. D/B/A Anderson Elevator Company, Broadview, Illinois
Request: Authorization for the Chief Procurement Officer to extend and increase the contract
Good(s) or Service(s): Countywide Elevator, Escalators, Dumbwaiters, Wheelchair Lifts and Related Equipment Maintenance
Original Contract Period: 5/1/2016 - 4/30/2019, with two (2), one (1) year renewal options
Proposed Amendment Type: Extension and increase
Proposed Contract Period: Extension period 5/1/2021 - 4/30/2022
Total Current Contract Amount Authority: $13,083,681.38
Original Approval (Board or Procurement): Board, 4/13/2016, $8,961,643.00
Increase Requested: $872,632.00
Previous Board Increase(s): 6/27/2019, $2,185,818.92; 5/21/2020, $1,936,219.46
Previous Chief Procurement Officer Increase(s): N/A
Previous Board Renewals: 5/21/2020, 5/1/2020 - 4/30/2021
Previous Chief Procurement Officer Renewals: 06/06/2019, 05/01/2019 - 04/30/2020
Previous Board Extension(s): N/A
Previous Chief Procurement Officer Extension(s): N/A
Potential Fiscal Impact: Facilities Management FY 2021 $466,662.00, FY 2022 $333,338.00
Provident FY 2021 $42,364.00, FY 2022 $30,268.00
Accounts:
Facilitates Management 11100.1200.2355.520395
Provident 41210.4891.1775.520395
Contract Number(s): 1545-14645
Concurrences:
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via direct participation.
The Chief Procurement Officer concurs.
Summary: This increase and extension will allow the Department of Facilities Management in partnership with the Department of Capital Planning to complete the necessary elevator upgrades at the County Building started in 2019 but slowed and ultimately stopped in 2020 due to proper COVID-19 response and precaution. Therefore, there are ongoing repairs and maintenance for Cook County facilities including Cook County Hospitals.
The Department of Facilities Management is working with the Office of Chief Procurement Officer to complete the competitive procurement process for a new contract.
This contract was awarded through a publicly advertised competitive bidding process in accordance with the Cook County Procurement Code. Southwest Industries, Inc. d/b/a Anderson Elevator Company was the lowest, responsive and responsible bidder.
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