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File #: 21-2887    Version: 1 Name: PROPOSED TRANSFER OF FUNDS
Type: Transfer of Funds Status: Approved
File created: 4/21/2021 In control: Secretary to the Board
On agenda: 5/13/2021 Final action: 5/13/2021
Title: PROPOSED TRANSFER OF FUNDS Department: Secretary to the Board Request: Approval of a transfer of funds in department 018 Board of Commissioners Reason: To provide essential and enhanced services for the Board of Commissioners, specifically the need for archive supplies and digitization of media. Remaining funds will be utilized to purchase additional supplies for general operation From Account(s): 11000.1018.19145.501010 Salaries and Wages of Regular Employees To Account(s): 11000.1018.10595.521313 Special Projects Archives Total Amount of Transfer: $33,816.00 On what date did it become apparent that the receiving account would require an infusion of funds in order to meet current obligations? What was the balance in the account on that date, and what was the balance 30 days prior to that date? Balances on 3/16/2021 were: Special Projects-Archives $26,074.35 Balances on 4/16/21 were: Special Projects-Archives $63,563.40 How was the account used for the source ...
Indexes: (Inactive) MATTHEW B. DeLEON, Secretary to the Board

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PROPOSED TRANSFER OF FUNDS

 

Department:  Secretary to the Board 

 

Request:  Approval of a transfer of funds in department 018 Board of Commissioners

 

Reason:  To provide essential and enhanced services for the Board of Commissioners, specifically the need for archive supplies and digitization of media. Remaining funds will be utilized to purchase additional supplies for general operation

 

From Account(s):  11000.1018.19145.501010 Salaries and Wages of Regular Employees

 

To Account(s):  11000.1018.10595.521313 Special Projects Archives

 

Total Amount of Transfer:  $33,816.00 

 

On what date did it become apparent that the receiving account would require an infusion of funds in order to meet current obligations?  What was the balance in the account on that date, and what was the balance 30 days prior to that date?

 

Balances on 3/16/2021 were:

Special Projects-Archives $26,074.35

 

Balances on 4/16/21 were:

Special Projects-Archives $63,563.40 

 

How was the account used for the source of transferred funds identified?  List any other accounts that were also considered (but not used) as the source of the transferred funds.

 

The account had a surplus which could not otherwise be utilized because it was for personnel who could not be hired until a date significantly later than originally anticipated. No other accounts were considered. 

 

Identify any projects, purchases, programs, contracts, or other obligations that will be deferred, delayed, or canceled as a result of the reduction in available spending authority that will result in the account that funds are transferred from.

 

None 

 

If the answer to the above question is “none” then please explain why this account was originally budgeted in a manner that caused an unobligated surplus to develop at this point in the fiscal year.

 

Funding in this account anticipated filling positions for an entire fiscal year. That has not occur. 

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