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PROPOSED TRANSFER OF FUNDS
Department: Office of the Chief Judge, Circuit Court of Cook County
Request: To approve a budget transfer between accounts within the Office of the Chief Judge
Reason: To facilitate capital equipment purchases, which will be reimbursed by the Illinois Supreme Court in 2021 through its “COVID Rapid Relief Funding for Remote Capabilities” Program
From Account(s): 11100.1310.10155.580380, ($474,589.00), Credit, Appropriation Adjustments
To Account(s): 11100.1310.20192.560225, $474,589.00 (Computer Equipment)
Total Amount of Transfer: $474,589.00
On what date did it become apparent that the receiving account would require an infusion of funds in order to meet current obligations? What was the balance in the account on that date, and what was the balance 30 days prior to that date?
The court learned that the AOIC would reimburse the purchase of the equipment in August 2021, which necessitates the proposed funds transfer.
How was the account used for the source of transferred funds identified? List any other accounts that were also considered (but not used) as the source of the transferred funds.
For the source of the budget transfer, the Office of the Chief Judge proposes to use Appropriation
Adjustments account 580380 which accumulates reimbursements of certain court costs received from the Illinois Supreme Court and others. The budget transfer into capital IT equipment and its related operating accounts is necessary to facilitate the procurement. Costs incurred for the equipment have been partially reimbursed by the Illinois Supreme Court. The remainder will be reimbursed later this year.
Identify any projects, purchases, programs, contracts, or other obligations that will be deferred, delayed, or canceled as a result of the reduction in available spending authority that will result in the account that funds are transferred from.
None
If the answer to the above question is “none” then please explain why this account was originally budgeted in a manner that caused an unobligated surplus to develop at this point in the fiscal year.
Early this year, the court became aware of the Supreme Court’s “COVID Rapid Relief Funding for Remote Capabilities” Program, which funds technology goods and services to enhance, improve and/or establish remote capabilities within local court systems. After due consideration, the court applied for funding to add/upgrade the microphone accessibility to improve the audio quality in the courtrooms, which has been diminished significantly due to the COVID-19 mitigation measures. The applications were successful; the AOIC awarded funding for audio upgrades in all Cook County courtrooms. The new technology costs will be fully reimbursed in the coming months.
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