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PROPOSED CONTRACT AMENDMENT
Department(s): Cook County Assessor’s Office and Cook County Clerk’s Office
Vendor: Cook County Suburban Publishers, Chicago, Illinois
Request: Authorization for the Chief Procurement Officer to renew and increase contract
Good(s) or Service(s): State Mandated Publications
Original Contract Period: 12/1/2020 - 11/30/2021, with two (2), one (1) year renewal options
Proposed Amendment Type: Renewal and Increase
Proposed Contract Period: Renewal period 12/1/2021 - 11/30/2022
Total Current Contract Amount Authority: $195,552.00
Original Approval (Board or Procurement): Board, 11/19/2020, $195,552.00
Increase Requested: $1,136,569.52
Previous Board Increase(s): N/A
Previous Chief Procurement Officer Increase(s): N/A
Previous Board Renewals: N/A
Previous Chief Procurement Officer Renewals: N/A
Previous Board Extension(s): N/A
Previous Chief Procurement Officer Extension(s): N/A
Potential Fiscal Impact: FY 2022 $1,136,569.52
Accounts: Assessor 11000.1040.10155.520615; Clerk 11306.1110.35165.520615
Contract Number(s): 2085-18356
Concurrences:
The contract-specific goal set on this contract was zero.
The Chief Procurement Officer concurs.
Summary: This increase and first of two (2), one (1) year renewal options will allow the Cook County Assessor’s Office to continue to fulfill its statutory obligation under in 35 ILCS 200/12-20 and 715 ILCS 10/1, which requires assessments to be published in local papers. Cook County Suburban Publishers, Inc. can publish the North and South suburban townships under one umbrella.
This amendment will also allow the Cook County Clerk’s Office to continue to satisfy the statutory requirements set forth in Article 12 of the Election Code, 10 ILCS 5/12-1 et. seq. which requires the Cook County Clerk’s Office to place notices in a minimum of two newspapers for each suburban municipality in the election jurisdiction on the same day and for the same duration of time. If multiple vendors are involved, there could be a scenario where some newspapers in certain municipalities have different publication dates. This would result in a loss of coordination of the notices and possible confusion among the voters. Therefore, it is necessary to have one source that can publish notices in all election municipalities on the same day. Cook County Suburban Publishers, Inc. can provide the necessary geographical coverage and guarantee that notices are placed in the correct papers on the same day.
This contract was awarded as a Sole Source procurement pursuant to Section 34-139 of the Cook County Procurement Code.
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