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PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)
Department(s): Bureau of Technology
Vendor: Toshiba Business Solutions, a division of Toshiba America Business Solutions, Inc.,
Request: Authorization for the Chief Procurement Officer to renew and increase contract
Good(s) or Service(s): Continuation of leasing of multi-functional digital copiers/printers
Original Contract Period: 1/1/2017 - 12/31/2021 with two (2) one (1) year renewal options
Proposed Amendment Type: Renewal and Increase
Proposed Contract Period: Renewal 1/1/2022 - 12/31/2023
Total Current Contract Amount Authority: $5,273,091.00
Original Approval (Board or Procurement): Board, 12/14/2016, $5,273,091.00
Increase Requested: $3,220,102.13
Previous Board Increase(s): N/A
Previous Chief Procurement Officer Increase(s): N/A
Previous Board Renewals: N/A
Previous Chief Procurement Officer Renewals: N/A
Previous Board Extension(s): N/A
Previous Chief Procurement Officer Extension(s): N/A
Potential Fiscal Impact: Year 2022 ($1,610, 051.08) Year2023 ($1,610,051.05)
Accounts: 11000 1490 15050 550031
Contract Number(s): 1630-15529
Concurrences:
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via direct participation.
The Chief Procurement Officer concurs.
The Chief Information Officer has reviewed this item and concurs with this recommendation.
Summary: This request is to exercise the remaining (2) 1-year renewal options for the leasing, maintenance, and support of the MFD multi-functional digital copiers and printers used by various agencies and departments throughout the County. The original contract went through a competitive bidding process. Some of the agencies and departments that currently participate include: Bureau of Technology, Bureau of Human Resources, Public Defender, Board of Review, Forest Preserve, Treasurer, County Clerk, State’s Attorney and the Medical Examiner.
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