title
PROPOSED CONTRACT AMENDMENT (TRANSPORTATION AND HIGHWAYS)
Department(s): Transportation and Highways
Vendor: Trees “R” Us, Inc., Wauconda, Illinois
Request: Authorization for the Chief Procurement Officer to renew and increase contract
Good(s) or Service(s): Tree Removal Service
Location: Maintenance District 1,2,4,5
County Board District(s): 1,4,5,6,9,11,13,14,15,16,17
Original Contract Period: 12/1/2018 to 11/30/2020 with one (1), two (2) year renewal options
Section: N/A
Proposed Contract Period Extension: Renewal :12/1/2021 - 11/30/2022
Section: N/A
Total Current Contract Amount Authority: $128,600.00
Original Board Approval: Office of the Chief Procurement Officer approval: 9/7/2018, $64,300.00
Previous Board Increase(s) or Extension(s): None
Previous Chief Procurement Officer Increase(s) or Extension(s): 12/1/2020-11/30/2021 with $64,300.00 increase
This Increase Requested: $100,000.00
Potential Fiscal Impact: FY 2021 $20,000.00, FY 2022 $80,000.00
Accounts: Motor Fuel Tax: 11300.1500.29150.540370
Contract Number(s): 1885-17211
IDOT Contract Number(s): N/A
Federal Project Number(s): N/A
Federal Job Number(s): N/A
Concurrences:
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via direct participation. The prime is a certified WBE.
The Chief Procurement Officer concurs.
Summary: The Department of Transportation and Highways respectfully requests approval of the proposed Contract Amendment between the County and Trees “R” Us, Inc., Wauconda, Illinois. The Department is asking that the right to increase and renew the contract be approved. This is a one (1) year renewal out of two (2) year renewal option in original Contract. Office of the Chief Procurement Officer renewed the contract for one year with an Amendment to the contract. This renewal option will allow the
Department to continue to perform tree removal services throughout the county in various County Board Districts. The tree removal services are needed to remove dead and deceased trees that are inaccessible and have become a safety hazard for motorist and the general public. Again, this contract is county-wide and thus is used by all four of our Maintenance District locations.
This contract was awarded through a publicly advertised competitive bidding process in accordance with the Cook County Procurement Code. Trees “R” Us, Inc., was the lowest, responsive and responsible bidder.
end