File #: 22-0957    Version: 1 Name: Avenu Insights and Analytics LLC 1818-17644
Type: Contract Amendment Status: Approved
File created: 12/30/2021 In control: Board of Commissioners
On agenda: 2/10/2022 Final action: 2/10/2022
Title: PROPOSED CONTRACT AMENDMENT Department(s): Cook County Clerk Vendor: Avenu Insights and Analytics, LLC, Centreville, Virginia Request: Authorization for the Chief Procurement Officer to increase contract Good(s) or Service(s): 20/20 Perfect Vision System Maintenance and Support Original Contract Period: 9/4/2019 - 9/3/2020, with two (2), one (1) year renewal options Proposed Amendment Type: Increase Proposed Contract Period: N/A Total Current Contract Amount Authority: $170,000.00 Original Approval (Board or Procurement): Procurement, 9/5/2019, $85,000.00 Increase Requested: $85,000.00 Previous Board Increase(s): 12/17/2020, $85,000.00 Previous Chief Procurement Officer Increase(s): N/A Previous Board Renewals: 12/17/2020, 9/4/2020-9/3/2021 Previous Chief Procurement Officer Renewals: 1/28/2022, 9/4/2021- 9/3/2022 Previous Board Extension(s): N/A Previous Chief Procurement Officer Extension(s): N/A Potential Fiscal Impact: FY 2022 $85,000.00 Accoun...
Indexes: (Inactive) KAREN A. YARBROUGH, County Clerk
title
PROPOSED CONTRACT AMENDMENT

Department(s): Cook County Clerk

Vendor: Avenu Insights and Analytics, LLC, Centreville, Virginia

Request: Authorization for the Chief Procurement Officer to increase contract

Good(s) or Service(s): 20/20 Perfect Vision System Maintenance and Support

Original Contract Period: 9/4/2019 - 9/3/2020, with two (2), one (1) year renewal options

Proposed Amendment Type: Increase

Proposed Contract Period: N/A

Total Current Contract Amount Authority: $170,000.00

Original Approval (Board or Procurement): Procurement, 9/5/2019, $85,000.00

Increase Requested: $85,000.00

Previous Board Increase(s): 12/17/2020, $85,000.00

Previous Chief Procurement Officer Increase(s): N/A

Previous Board Renewals: 12/17/2020, 9/4/2020-9/3/2021

Previous Chief Procurement Officer Renewals: 1/28/2022, 9/4/2021- 9/3/2022

Previous Board Extension(s): N/A

Previous Chief Procurement Officer Extension(s): N/A

Potential Fiscal Impact: FY 2022 $85,000.00

Accounts: 11314.1110.18675.520830

Contract Number(s): 1818-17644

Concurrences:
The contract-specific goal set on this contract was zero.

The Chief Procurement Officer concurs.

Summary: The vendor AVENU INSIGHTS & ANALYTICS, LLC. shall continue working on Recording Operation's electronic records and cashiering system that the Clerk's Office now maintains to record records are based on the vendor's software. Without continued software maintenance, the Clerk cannot conduct its statutorily mandated responsibility to maintain archived electronic records into perpetuity and to conduct the business of recording documents for the public. The vendor is uniquely equipped to maintain the ACS 20/20 software because the software is proprietary, and the intellectual property is owned by the vendor. See also SEC Form 8-K cited in Q3, indicating that Avenu Insights acquired the intellectual property called ACS 20/20. The software itself is not open source, which means that the code cannot be m...

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