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PROPOSED CONTRACT AMENDMENT
Department(s): County Clerk
Vendor: Pickens Kane & Storage Co., Chicago, Illinois
Request: Authorization for the Chief Procurement Officer to renew and increase contract
Good(s) or Service(s): Moving - Elections Related Supplies, Material and Equipment
Original Contract Period: 3/26/2018 - 3/25/2020, with three (3), one (1) year renewal options
Proposed Amendment Type: Renewal and Increase
Proposed Contract Period: Renewal period 3/26/2022 - 3/25/2023
Total Current Contract Amount Authority: $5,798,679.00
Original Approval (Board or Procurement): Board, 3/14/2018, $2,508,680.00
Increase Requested: $1,727,361.00
Previous Board Increase(s): 1/16/2020, $1,727,361.00; 2/25/21, $1,562,638.00
Previous Chief Procurement Officer Increase(s): N/A
Previous Board Renewals: 1/16/2020, 3/26/2020 - 3/25/2021
Previous Chief Procurement Officer Renewals: N/A
Previous Board Extension(s): N/A
Previous Chief Procurement Officer Extension(s): N/A
Potential Fiscal Impact: FY 2022 $1,562,638.00, FY 2023 $164,723.00
Accounts: 11306.1110.35165.540111 (Moving Expense and Remolding)
Contract Number(s): 1735-16706
Concurrences:
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via direct participation and partial WBE waiver.
The Chief Procurement Officer concurs.
Summary: This increase and second of two, one (1) year renewal option will allow the County Clerk Office to provide moving of Election-related supplies, materials and equipment, along with managing the delivery of approximately 1,599 voting supply Carrier (VSC’s) to locations throughout Suburban Cook County, outside of the City of Chicago, from 1330 S. 54th Ave to various suburban Cook County locations for 2022 and 2023 Elections.
This contract was awarded through a publicly advertised Request for Proposals in accordance with Cook County Procurement Code, and Pickens Kane & Storage Co., was selected based on established evaluation criteria.
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