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PROPOSED CONTRACT
Department(s): Cook County Clerk
Vendor: The Hensley Company, Chicago, Illinois
Request: Authorization for the Chief Procurement Officer to enter into and execute
Good(s) or Service(s): Vote by Mail Ballot Kits
Contract Value: $5,082,124.00
Contract period: 4/1/2022- 3/31/2025, 3 year, with two (2) one (1) year renewal options
Potential Fiscal Year Budget Impact: FY 2022 $2,112,383.00, FY 2023 $485,225.10, FY 2024 $2,484,515.90
Accounts:
FY 2022
11306.1110.35160.520490 $417,973.20 External Graphic and Reproduction Services
11306.1110.53165.520800 $1,694,409.80 Professional Services
FY 2023
11306.1110.35160.520490 $485,225.10 External Graphic and Reproduction Services
FY 2024
11306.1110.35160.520490 $2,484,515.90 External Graphic and Reproduction Services
Contract Number(s): 2105-11243
Concurrences:
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via direct participation and full MBE waiver. The Prime is a WBE firm.
The Chief Procurement Officer concurs.
Summary: This contract will allow Cook County Clerk Office to enter into a new contract with The Hensley Company for Vote by Mail Ballot Kits for Election that will be conducted in the years 2022, 2023, and 2024. The services require printing and mailing the Clerk’s Vote by Mail Ballots. The Hensley Company will act as mailing house for the Clerk’s Office by receiving mailing address data, printing the appropriate ballot, packaging the ballot with other materials, such as instructions, printing and affixing mailing and intelligent Mail barcode (“IMB) labels, quality controlling the mailing process and mailing the vote by mail ballot and materials to the applicant. The Hensley Company must code ballots and package for each unique Election.
In accordance with the Cook County Procurement Code, the Office of the Chief Procurement Officer issued a publicly advertised competitive bid to procure Vote by Mail Ballot Kits. The Hensley Company was the only responsive and responsible bidder.
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