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PROPOSED TRANSFER OF FUNDS
Department: Clerk of the Circuit Court of Cook County
Request: Transfer of Funds
Reason: To facilitate capital equipment purchases, which will be reimbursed by the Illinois Supreme Court in 2022 through its “Illinois Court Technology Modernization” Program.
From Account(s): 11100.1335.11570.580380 - $1,161,063.75 - (Credit, Appropriation Adjustments)
To Account(s): 11100.1335.21120.560225 - $1,109,662.40 - (Computer Equipment); 11100.1335.13945.540135 - $51,401.35 - (Working Capital - Maintenance of Data Processing Equipment)
Total Amount of Transfer: $1,161,063.75
On what date did it become apparent that the receiving account would require an infusion of funds in order to meet current obligations? What was the balance in the account on that date, and what was the balance 30 days prior to that date?
The Clerk of the Circuit Court learned that the AOIC would reimburse the purchase of the equipment in March 2022, which necessitates the proposed funds transfer.
How was the account used for the source of transferred funds identified? List any other accounts that were also considered (but not used) as the source of the transferred funds.
For the source of the budget transfer, the Clerk of the Circuit Court of Cook County proposes to use Appropriation Adjustments account 580380 which will accumulate reimbursements of certain court costs received from the Illinois Supreme Court and others. The budget transfer into capital IT equipment is necessary to facilitate the procurement. Costs incurred for the equipment will be reimbursed by the Illinois Supreme Court later this year.
Identify any projects, purchases, programs, contracts, or other obligations that will be deferred, delayed, or canceled as a result of the reduction in available spending authority that will result in the account that funds are transferred from.
N/A
If the answer to the above question is “none” then please explain why this account was originally budgeted in a manner that caused an unobligated surplus to develop at this point in the fiscal year.
Early this year, the court became aware of the Supreme Court’s “Illinois Court Technology Modernization” Program, which funds technology improvement for the court system. After due consideration, the court applied for funding to add/upgrade IT technology for courtrooms which includes laptops, monitors, docking stations, scanners and associated IT equipment. The application was successful; the AOIC awarded funding for IT equipment upgrades in all Cook County courtrooms. The new technology costs will be fully reimbursed later this year.
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