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PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)
Department(s): Bureau of Technology
Vendor: Tyler Technologies, Inc., Moraine, Ohio
Request: Authorization for the Chief Procurement Officer to renew and increase contract
Good(s) or Service(s): Integrated Property Tax and Mass Appraisal System Implementation and Software
Original Contract Period: 9/30/2015 - 3/31/2023 with three (3), three (3) year renewal options
Proposed Amendment Type: Renewal and Increase
Proposed Contract Period: Renewal 4/1/2023-3/31/2026
Total Current Contract Amount Authority: $30,066,181.00
Original Approval (Board or Procurement): Board, 9/9/2015, $29,951,735.00
Increase Requested: $8,417,920.00
Previous Board Increase(s): N/A
Previous Chief Procurement Officer Increase(s): 4/5/2018, $114,446.00
Previous Board Renewals: N/A
Previous Chief Procurement Officer Renewals: N/A
Previous Board Extension(s): N/A
Previous Chief Procurement Officer Extension(s): N/A
Potential Fiscal Impact: FY 2023 $1,871,271.00, FY 202024 $1,971,271.00, FY 2025 $1,971,271.00, FY 2026 $2,604,107.00,
Accounts: 11569.1009.21120.560225.00000.00000
Contract Number(s): 1490-13787
Concurrences:
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via full MBE/WBE waiver.
The Chief Procurement Officer concurs.
The Chief Information Officer has reviewed this item and concurs with this recommendation
Summary: This renewal is the first of three optional 3-year renewal periods. The County will take advantage of several negotiated concessions including additional resources across various areas of the project, updated Deliverables Payment Schedule including Hold Backs. Three (3) years of Assessment Connect and Open Connect cloud-based services at no additional cost. Scope items that were originally contested by Tyler, have been included in the solution at no additional costs. Lastly, a 5-year freeze on Software Support and Maintenance payment increas...
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