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PROPOSED CONTRACT (TECHNOLOGY)
Department(s): Cook County State’s Attorney’s Office
Vendor: Aeon Nexus Corporation, Albany, New York
Request: Authorization for the Chief Procurement Officer to enter into and execute contract
Good(s) or Service(s): Consolidated Case Management System
Contract Value: $6,291,153.78
Contract period: 7/1/2022 - 6/30/2027 with five (5), one-year renewal options
Potential Fiscal Year Budget Impact: FY 2022 $992,400.00, FY 2023 $3,905,969.78, FY 2024 $569,328.00 FY 2025 $411,728.00, FY 2026 $411,728.00
Accounts: 11569.1250.21120.560227.00000.00000, P_23199
Contract Number(s): 1930-17655
Concurrence(s):
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via full MBE/WBE waiver.
The Chief Procurement Officer concurs.
The Chief Information Officer has reviewed this item and concurs with this recommendation
Summary:
A contract with Aeon Nexus Corporation is requested to develop and implement a new consolidated case management information system for the State’s Attorney’s Office that replaces our current case management systems. This new system will replace both our Juvenile Justice cases management system that is currently using the County’s mainframe and our Adult Criminal case management system that does not use the County’s mainframe. This contract will allow us to retire our use of the County’s mainframe.
This solution will be built by Aeon Nexus Corporation using Microsoft Dynamics in Microsoft’s GovCloud using a bespoke process to meet our office’s specific needs for handling the different styles of cases our office handles. Features of this solution will include specific case views for our Assistant State’s Attorney’s, Administrative professionals, including Victim Specialists, and Investigators. The solution will include necessary integration with SAO productivity software, which is primarily Microsoft Office, Outlook, and SharePoint. The solution will also include data integration with Chicago Police Department, Clerk of the Court, and Bureau of Technologies’ Enterprise Service Bus.
This contract is awarded through Request for Proposal (RFP) procedures in accordance with the Cook County Procurement Code. Aeon Nexus was selected based on established evaluation criteria.
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