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PROPOSED CONTRACT AMENDMENT
Department(s): Risk Management
Vendor: Davis Vision, Inc., San Antonio, Texas
Request: Authorization for the Chief Procurement Officer to extend and increase contract
Good(s) or Service(s): Employer-Sponsored Vision Care Benefits
Original Contract Period: 12/1/2017 - 11/30/2020, with two (2), one (1) year renewal options
Proposed Amendment Type: Extension and Increase
Proposed Contract Period: 12/1/2022 - 11/30/2023
Total Current Contract Amount Authority: $15,000,000.00
Original Approval (Board or Procurement): Board, 7/19/2017, $9,000,000.00
Increase Requested: $3,000,000.00
Previous Board Increase(s): 10/22/2020, $3,000,000.00 (Amendment No. 1), 11/4/2021, $3,000,000.00 (Amendment No. 2)
Previous Chief Procurement Officer Increase(s): N/A
Previous Board Renewals: 10/22/2020, 12/1/2020 - 11/30/2021 (Amendment No. 1), 11/4/2021 12/1/2021 - 11/30/2022 (Amendment No. 2)
Previous Chief Procurement Officer Renewals: N/A
Previous Board Extension(s): N/A
Previous Chief Procurement Officer Extension(s): N/A
Potential Fiscal Impact: FY 2023 $3,000,000.00
Accounts: 11250.1021.10155.501690
Contract Number(s): 1730-16416
Concurrences:
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via direct participation.
The Chief Procurement Officer concurs.
Summary: The Department of Risk Management is requesting authorization for the Chief Procurement Officer to extend and increase this agreement with Davis Vision to allow additional time for replacement services to be deliberated and negotiated. The RFP for replacement services was issued in March 2022. Davis Vision, Inc. provides employer-sponsored vision insurance benefits for Cook County employees and their dependents. Cook County currently offers vision coverage for all eligible employees and dependents. Employees do not contribute through payroll to the cost of the plans. The expense is covered through annual appropriations.
Contract #1730-16416 was awarded through a publicly advertised Request for Proposals (RFP) process in accordance with the Cook County Procurement Code. Davis Vision, Inc. was selected based on established evaluation criteria
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