title
PROPOSED CONTRACT
Department(s): Cook County Assessor’s Office and Cook County Clerk’s Office
Vendor: Cook County Suburban Publishers, Chicago, Illinois
Request: Authorization for the Chief Procurement Officer to enter into and execute
Good(s) or Service(s): State Mandated Publications and Election Notices
Contract Value: $1,819,182.80
Contract period: 12/1/2022 - 11/30/2025
Potential Fiscal Year Budget Impact: FY 2023 $728,606.72; FY 2024 $366,398.81;
FY 2025 $724,177.27
Accounts: Assessor 11000.1040.10155.520615, Clerk 11306.1110.35165.520615
Contract Number(s): 2245-08030
Concurrences:
The contract-specific goal set on this contract is zero
The Chief Procurement Officer concurs.
Summary: The Cook County Assessor’s Office and the Cook County Clerk’s Office request authorization for the Chief Procurement Officer to enter into and execute a contract with Cook County Suburban Publishers for State Mandated Publications and Election Notices.
This contract will allow the Cook County Assessor’s Office to continue to satisfy the statutory requirements set forth in 35 ILCS 200/12-20 and 715 ILCS 10/1 which require real estate assessments to be published at the same time for the North and South suburban townships. Cook County Suburban Publishers, Inc. can publish in the North and South suburban townships under one umbrella.
This contract will also allow the Cook County Clerk’s Office to continue to satisfy the statutory requirements set forth in Article 12 of the Election Code, 10 ILCS 5/12-1 et. seq. which requires the Cook County Clerk’s Office to place notices in a minimum of two newspapers for each suburban municipality in the election jurisdiction on the same day and for the same duration of time. If multiple vendors are involved, there could be a scenario where some newspapers in certain municipalities have different publication dates. This would result in a loss of coordination of the notices and possible confusion among the voters. Therefore, it is necessary to have one source that can publish notices in all election municipalities on the same day. Cook County Suburban Publishers, Inc. can provide the necessary geographical coverage and guarantee that notices are placed in the correct papers on the same day.
Cook County Suburban Publishers was the only vendor to publish the assessment list for each suburban township under one umbrella.
Both agencies are seeking to execute a 3-year agreement in an effort to better facilitate the publishing of their respective notices and meet their statutory requirements over the span of 3 years.
This contract was awarded as a Sole Source procurement pursuant to Section 34-139 of the Cook County Procurement Code.
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