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PROPOSED CONTRACT
Department(s): Bureau of Asset Management
Vendor: eCIFM Solutions Inc., San Ramon, California
Request: Authorization for the Chief Procurement Officer to enter into and execute
Good(s) or Service(s): Software as a Service (SaaS) Agreement and Implementation of IBM TRIRIGA Asset Management System
Contract Value: $5,902,420.32
Contract period: 2/15/2023 - 2/14/2028 with five (5) one-year renewal options
Potential Fiscal Year Budget Impact: FY 2023 $1,860,769.40, FY 2024 $1,578,436.35, FY 2025 $533,846.19, FY 2026 $825,985.57, FY 2027 $566,799.14
Accounts: CEP: 11569.1031.21120.560225, Operating: 11000.1031.11195.540135
Contract Number(s): 1950-18051
Concurrences:
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via full MBE/WBE waiver.
The Chief Procurement Officer concurs.
Summary: The Bureau of Asset Management (BAM) is requesting authorization for the Chief Procurement Officer to enter into and execute a contract with eCIFM Solutions, Inc. This contract will allow BAM and its Departments of Capital Planning and Policy, Real Estate, and Facilities Management to enter a Software as a Service (SaaS) Agreement with the vendor to implement IBM’s TRIRIGA software.
TRIRIGA is a web-based system that integrates real estate, capital projects, facilities, operations, portfolio data, and energy management in a single web platform. This technology will allow the Bureau to more efficiently monitor the life cycles of its 19.5 million square feet of real estate assets, from planning and design, construction, maintenance to replacement and disposal.
This contract is awarded through Request for Proposals (RFP) procedures in accordance with Cook County Procurement Code. eCIFM was selected based on established evaluation criteria.
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