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PROPOSED CONTRACT AMENDMENT (TRANSPORTATION AND HIGHWAYS)
Department(s): Transportation and Highways
Vendor: Herc Rentals Inc., Bonita Springs, Florida
Request: Authorization for the Chief Procurement Officer to renew and increase contract
Good(s) or Service(s): Equipment Rental
Location: County wide
County Board District(s): All Cook County Districts
Original Contract Period: 4/15/2020 - 4/14/2023 with two (2), one(1)-year renewal options
Proposed Amendment Type: Renewal and Increase
Section: N/A
Proposed Contract Period Extension: Renewal period 4/15/2023-04/14/2024
Section: N/A
Total Current Contract Amount Authority: $3,000,000.00
Original Board Approval: 4/8/2020, $3,000,000.00
Previous Board Increase(s) or Extension(s): N/A
Previous Chief Procurement Officer Increase(s) or Extension(s): N/A
This Increase Requested: $1,155,000.00
Potential Fiscal Impact:
Department of Transportation and Highways ($647,000.00):
FY 2023 $437,000.00; FY2024 $210,106.00
Sheriff’s Department ($45,000.00):
FY 2023 $30,000.00; FY2024 $15,000.00
Department of Facilities Management ($250,000.00):
FY 2023 200,00.00; FY 2024 $50,000.00
Cook County Clerk ($213,000.00):
FY 2023 $149,000.00; FY 2024 $64,000.00
Accounts:
Department of Transportation and Highways:
11856.1500.15675.550100
Sheriff’s Department:
11100.1499.13355.540250
Department of Facilities Management:
11100.1200.12355.550100
Cook County Clerk’s Office:
11306.1110.18671.550060
Contract Number(s): 1923-17924
IDOT Contract Number(s): N/A
Federal Project Number(s): N/A
Federal Job Number(s): N/A
Concurrences:
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via full MWBE waiver.
The Chief Procurement Officer concurs.
Summary: The Department of Transportation and Highways respectfully requests approval of the proposed Contract Amendment between the County and Herc Rentals Inc., Bonita Springs, Florida. This Contract will enable the Department of Transportation and Highways, the Cook County Sheriff’s Office, the Department of Facilities Management, and the Cook County Clerk to receive Equipment Rental options to support daily operations related to road maintenance activities, Facilities Maintenance activities, Emergency HVAC support and emergency power generators.
This Contract is a Comparable Government Procurement pursuant to Section 34-140 of the Cook County Procurement Code. Herc Rentals, Inc. was previously awarded a contract through a Request for Proposals (RFP) process through U.S. Communities, a National Government purchasing cooperative sponsored by the National Association of Counties (NaCo) and the National Institute of Government Purchasing (NIGP), and in cooperation with the City of Charlotte North Carolina.
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