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PROPOSED CONTRACT AMENDMENT
Department(s): Department of Capital Planning and Policy
Vendor: Sharlen Electric Company, Chicago, Illinois
Request: Authorization for the Chief Procurement Officer to extend contract
Good(s) or Service(s): Job Order Contract (JOC) - Electrical Construction Services
Original Contract Period: 06/01/2016-5/31/2018, with two (2), one (1) year renewal options
Proposed Amendment Type: Extension
Proposed Contract Period: Extension period 12/1/2022 - 03/31/2023
Total Current Contract Amount Authority: $10,000,000.00
Original Approval (Board or Procurement): Board, 05/11/2016 $5,000,000.00
Increase Requested: N/A
Previous Board Increase(s): 07/25/2018, $5,000,000.00
Previous Chief Procurement Officer Increase(s): N/A
Previous Board Renewals: 07/25/2018, Renewal period 06/01/2019-05/31/2020
Previous Chief Procurement Officer Renewals: 02/15/2018, Renewal period 06/01/2018-05/31/2019
Previous Board Extension(s): 04/23/2020, extension period 06/01/2020-05/31/2021; 06/24/2021, extension period 06/01/2021-05/31/2022; 05/12/2022, extension period 06/01/2022-11/30/2022
Previous Chief Procurement Officer Extension(s): N/A
Potential Fiscal Impact: N/A
Accounts: 11300.1500.29150.560019.00000.00000;11569.1031.11190.560105/7.00000.00000 (Capital Improvement Program)
Contract Number(s): 1555-14475-EC8
Concurrences:
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via Direct Participation.
The Chief Procurement Officer concurs.
Summary: This time-only extension will allow vendor to continue services as they relate to JOC Order # 09365.00 Southland Fiber Network (SFN) Expansion - This is the initial phase of the longer SFN program. Due to varying municipal deadlines and the long lead requirements with utilities, the department needs to initiate this first phase under existing open contracts. Due to delays in obtaining required intergovernmental agreements (IGA) within each impacted municipality caused a construction delay; therefore, the current contract needs to be extended in order to complete this first phase. Subsequent phases will be completed under the forthcoming new JOC contract.
Competitive bidding procedures were followed in accordance with the Cook County Procurement Code. Bids were solicited for County-Wide Job Order Contract - Electrical Construction services. Sharlen Electric Company of Chicago, Illinois was the lowest, responsive and responsible bidder.
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