title
PROPOSED CONTRACT AMENDMENT
Department(s): County Clerk
Vendor: Pickens Kane & Storage Co, Chicago, Illinois
Request: Authorization for the Chief Procurement Officer to extend and increase contract
Good(s) or Service(s): Moving Election-Related Supplies, Material & Equipment
Original Contract Period: 3/26/2018- 3/25/2020, with three (3), one (1) year renewal options
Proposed Amendment Type: Extension and Increase
Proposed Contract Period: Renewal period 3/26/2023- 5/31/2023
Total Current Contract Amount Authority: $7,526,040.00
Original Approval (Board or Procurement): Board, 3/14/2018, $2,508,680.00
Increase Requested: $781,319.00
Previous Board Increase(s): 1/16/2020 $1,727,361.00, 2/25/2021 $1,562,638.00 & 3/17/2022 $1,727,361.00
Previous Chief Procurement Officer Increase(s): N/A
Previous Board Renewals: 1/16/2020, 3/26/2020 - 3/25/2021, 2/25/2021, 3/26/2021-3/25/2022, 3/17/2022, 3/26/2022-3/25/2023
Previous Chief Procurement Officer Renewals: N/A
Previous Board Extension(s): N/A
Previous Chief Procurement Officer Extension(s): N/A
Potential Fiscal Impact: FY 2023 $781,319.00
Accounts: 11306.1110.33905.540110 (Moving Expense and Remolding)
Contract Number(s): 1735-16706
Concurrences:
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via full direct participation.
Chief Procurement Officer concurs.
Summary: This extension and increase will allow the County Clerk to continue to provide moving of Election-related supplies, materials and equipment, along with managing the delivery of approximately 1,599 voting supply Carrier (VSC’s) to locations throughout Suburban Cook County, outside of the City of Chicago, from 1330 S. 54th Ave to various suburban Cook County locations for April 2023 Elections. This contract was awarded through a publicly advertised Request for Proposals (RFP) process in accordance with Cook County Procurement Code. Pickens Kane & Storage was selected based on established evaluation criteria.
end