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PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)
Department(s): Cook County State’s Attorney’s Office
Vendor: Microsoft Corporation, Redmond, Washington
Request: Authorization for the Chief Procurement Officer to increase contract
Good(s) or Service(s): Support services for Microsoft Office products and technologies
Original Contract Period: 1/6/2021 - 1/5/2026
Proposed Amendment Type: Increase
Proposed Contract Period: N/A
Total Current Contract Amount Authority: $4,294,769.00
Original Approval (Board or Procurement): Board, 12/17/2020, $4,294,769.00
Increase Requested: $2,201,680.00
Previous Board Increase(s): N/A
Previous Chief Procurement Officer Increase(s): N/A
Previous Board Renewals: N/A
Previous Chief Procurement Officer Renewals: N/A
Previous Board Extension(s):N/A
Previous Chief Procurement Officer Extension(s): N/A
Potential Fiscal Impact: FY 2023 $2,201,680.00
Accounts: 11100.1250.14245.540130.00000.00000
Contract Number(s): 2003-18501
Concurrences:
The contract specific goal on this contract is zero.
The Chief Procurement Officer concurs.
Chief Information Officer/Bureau of Technology (BOT): CCSAO plans to take its Microsoft agreement to the March Board for direct approval rather than referred it to Technology Committee. While that is not BOT’s standard practice, BOT does see the advantage in gaining a month on the project, which in turn will help keep the CCSAO’s juvenile case management project on schedule for later this year.
Summary: This amendment to Microsoft Premier Unified Support Services will provide the support services necessary to allow the Cook County State’s Attorney’s Office (CCSAO) to migrate from the Cook County Microsoft tenant operated by Cook County Bureau of Technology (CCBOT) to its own CCSAO Microsoft tenant. This migration is part of the process to retire the State’s Attorney’s use of the Cook County mainframe. The Cook County mainframe hosts the current juvenile case management system, and it is being replaced by a new juvenile case management system being constructed in this new CCSAO Microsoft tenant.
The Microsoft Tenant is the cloud environment where data and accounts related to most Microsoft applications such as Outlook, SharePoint, One Drive, and Teams reside. This process of switching tenants requires the migration of data such as email, messages, and SharePoint documents from one tenant to another. It also requires migrating accounts and mapping old email accounts to the new email accounts.
Based upon the recent experience of the Cook County Sheriff’s Office’s tenant migration and at the recommendation of CCBOT, CCSAO has engaged with Microsoft to have them perform the tenant migration implementation.
This is a Sole Source Procurement pursuant to Section 34-139 of the Cook County Procurement Code.
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