title
PROPOSED CONTRACT
Department(s): Adult Probation, Social Service, Juvenile Probation Departments, Circuit Court of Cook County
Vendor: cFive Solutions, Inc., Newport Beach, California
Request: Authorization for the Chief Procurement Officer to enter into and execute
Good(s) or Service(s): Case Management System Solution Support and Maintenance
Contract Value: $4,619,677.00
Contract period: 4/6/2023 - 4/5/2026, with two (2), one-year renewal options
Potential Fiscal Year Budget Impact:
1280 1313 1326
2023 $393,900.00 $29,000.00 $475,365.00
2024 $674,986.00 $50,000.00 $814,906.00
2025 $674,986.00 $50,000.00 $814,906.00
2026 $281,086.00 $21,000.00 $339,542.00
$2,024,958.00 $150,000.00 $2,444,719.00
Accounts:
1280
11100.1280.10155.540135.00000.00000
11569.1280.21120.560225.00000.00000
1313
11100.1313.10155.540135.00000.00000
NA
1326
11100.1326.11265.540135.00000.00000
11569.1326.21120.560225.00000.00000
Contract Number(s): 2304-01100
Concurrences:
The contract specific goal set on this contract is Zero.
The Chief Procurement Officer concurs.
Summary: cfive Solutions Inc., implemented a commercial off-the-shelf (COTS) Case Management System (CMS) with configured and extensive customizations to the highly complex finance module to support the financial reporting obligation of the court, which was fully implemented in FY22. The proprietary COTS CMS has been highly customized, and the vendor does not provide 3rd party vendors access to source code for support. This sole source is supports maintenance and future enhancements to support the court's ongoing use of the COTS CMS. Enhancements include establishing a new point of sale system that will allow the acceptance of electronic payments at all courthouses throughout the county. Additionally, this contract will support the court interfacing with the Administrative Office of Illinois Courts, Cook County Sheriff's SWAP, and the States Attorney Office to increase efficiencies...
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