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PROPOSED CONTRACT (TECHNOLOGY)
Department(s): Bureau of Technology
Vendor: Proven IT, Chicago, Illinois
Request: Authorization for the Chief Procurement Officer to enter into and execute contract
Good(s) or Service(s): Leasing of High Speed Digital Printers
Contract Value: $1,360,956.30
Contract period: 5/1/2023 - 4/31/2028, with two (2) one-year renewal options
Potential Fiscal Year Budget Impact: FY 2023 - $272,191.26; FY 2024 - $272,191.26; FY 2025 - $272,191.26; FY 2026 - $272,191.26; FY 2027 - $272,191.26
Accounts: 11000.1490.15050.540135.00000.00000
Contract Number(s): 2210-10064
Concurrence(s):
The contract-specific goal set on this contract was zero.
The Chief Procurement Officer concurs.
Technology: N/A
Summary: The Bureau of Technology is requesting authorization of the Board of Commissioners to award a competitively bid contract with Proven IT to replace existing end-of-life, end-of-support, high-speed black & white printers. This contract is needed to continue high-speed printing of property tax bills, jury summons, checks, revenue tax billing, property assessments, assessment appeal forms, IRS W2 forms and other miscellaneous print items.
Competitive bidding procedures were followed in accordance with the Cook County Procurement Code. Proven IT was the lowest, responsive and responsible bidder.
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