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PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)
Department(s): Bureau of Technology
Vendor: Toshiba Business Solutions, a division of Toshiba American Business Solution, Arlington Heights, Illinois
Request: Authorization for the Chief Procurement Officer to renew and increase contract
Good(s) or Service(s): Leasing of multi-function digital copiers (MFD)
Original Contract Period: 5/1/2019 - 4/30/2024, with two (2) one-year renewal options
Proposed Amendment Type: Renewal and Increase
Proposed Contract Period: 5/1/2024 - 4/30/2025
Total Current Contract Amount Authority: $2,250,000.00
Original Approval (Board or Procurement): Board, 4/25/2019, $2,250,000.00
Increase Requested: $1,267,770.00
Previous Board Increase(s): N/A
Previous Chief Procurement Officer Increase(s): N/A
Previous Board Renewals: N/A
Previous Chief Procurement Officer Renewals: N/A
Previous Board Extension(s): N/A
Previous Chief Procurement Officer Extension(s): N/A
Potential Fiscal Impact: FY 2023: $590,362.80, FY 2024: $590,362.80, FY 2025: $590,362.80
Accounts: 11000.1490.15050.550031
Contract Number(s): 1825-17613
Concurrences:
The vendor has met the MBE-and Women-owned Business Enterprise Ordinance via: Direct Participation.
The Chief Procurement Officer concurs.
BOT: N/A
Summary: Toshiba Business Solutions provides maintenance, support, and supplies for the fleet of Toshiba MFDs (Multi-Function Devices). These devices provide multiple functions to Cook County agencies within the Offices of The President as well as separately elected offices. The Bureau of Technology recommends that when printers reach the end of their lifecycle they are replaced with multi-functional devices (MFDs) which incorporate printing, photocopying, and scanning into one device that can be used by multiple users. This results in greater efficiency and reduced maintenance costs.
Competitive bidding procedures were followed for the original contract in accordance wit...
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