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PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)
Department(s): Bureau of Technology
Vendor: IBM/Enterprise Resource Planning System, Chicago, Illinois
Request: Authorization for the Chief Procurement Officer to increase contract
Good(s) or Service(s): Software System Integration Services
Original Contract Period: 9/15/2015 - 9/14/2020 with one (1), five (5) year renewal option
Proposed Amendment Type: Increase
Proposed Contract Period: N/A
Total Current Contract Amount Authority: $121,018,122.00
Original Approval (Board or Procurement): Board, 9/9/2015, $66,546,900.00
Increase Requested: $3,215,656.00
Previous Board Increase(s): 6/28/2017($6,809,520.00); 7/19/2017($1,999,782.00); 6/6/2018, ($1,500,000.00), 11/21/2019, ($44,161,920.00)
Previous Chief Procurement Officer Increase(s): N/A
Previous Board Renewals: 11/21/2019, 9/15/2020 - 9/14/2025
Previous Chief Procurement Officer Renewals: N/A
Previous Board Extension(s): N/A
Previous Chief Procurement Officer Extension(s): N/A
Potential Fiscal Impact: FY 2023: $965,656.00; FY 2024: $1,250,000.00; FY 2025: $1,000,000.00
Accounts: Fixed Charges (11000.1490.15050.540137 - IBM $7.5M)
Contract Number(s): 1418-14268
Concurrences:
The vendor has met the MBE- and Women-owned Business Enterprise Ordinance via: Direct Participation.
The Chief Procurement Officer concurs.
BOT: N/A
Summary: The Bureau of Technology is requesting authorization for the Chief Procurement Officer to increase the contract amount. IBM served as integrator to implement the County Oracle EBS ERP system, and now provides hosting and managed services support for the ERP applications This amendment will allow IBM to manage the migration of the applications to the Oracle Cloud Infrastructure and they will continue to manage our hosted infrastructure. In addition, IBM will continue to provide managed services for the ERP application including Oracle EBS, Oracle Hyperion and Oracle Business Intelligence Reporting Summarize contract and reason for Amendment.
Request for Proposals (RFP) procedures were followed for the original contract in accordance with the Cook County Procurement Code. IBM was recommended based on established evaluation criteria.
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