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File #: 23-2112    Version: 1 Name: IBM Enterprise Resources Planning System
Type: Contract Amendment (Technology) Status: Approved
File created: 3/22/2023 In control: Technology and Innovation Committee
On agenda: 4/27/2023 Final action: 5/25/2023
Title: PROPOSED CONTRACT AMENDMENT (TECHNOLOGY) Department(s): Bureau of Technology Vendor: IBM/Enterprise Resource Planning System, Chicago, Illinois Request: Authorization for the Chief Procurement Officer to increase contract Good(s) or Service(s): Software System Integration Services Original Contract Period: 9/15/2015 - 9/14/2020 with one (1), five (5) year renewal option Proposed Amendment Type: Increase Proposed Contract Period: N/A Total Current Contract Amount Authority: $121,018,122.00 Original Approval (Board or Procurement): Board, 9/9/2015, $66,546,900.00 Increase Requested: $3,215,656.00 Previous Board Increase(s): 6/28/2017($6,809,520.00); 7/19/2017($1,999,782.00); 6/6/2018, ($1,500,000.00), 11/21/2019, ($44,161,920.00) Previous Chief Procurement Officer Increase(s): N/A Previous Board Renewals: 11/21/2019, 9/15/2020 - 9/14/2025 Previous Chief Procurement Officer Renewals: N/A Previous Board Extension(s): N/A Previous Chief Procurement Of...
Indexes: F. THOMAS LYNCH, Chief Information Officer, Bureau of Technology

title

PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)

 

Department(s):  Bureau of Technology

 

Vendor:  IBM/Enterprise Resource Planning System, Chicago, Illinois

 

Request: Authorization for the Chief Procurement Officer to increase contract 

 

Good(s) or Service(s): Software System Integration Services

 

Original Contract Period: 9/15/2015 - 9/14/2020 with one (1), five (5) year renewal option

 

Proposed Amendment Type: Increase

 

Proposed Contract Period:  N/A

 

Total Current Contract Amount Authority:  $121,018,122.00

 

Original Approval (Board or Procurement):  Board, 9/9/2015, $66,546,900.00

 

Increase Requested:  $3,215,656.00

 

Previous Board Increase(s):   6/28/2017($6,809,520.00); 7/19/2017($1,999,782.00); 6/6/2018, ($1,500,000.00), 11/21/2019, ($44,161,920.00)

 

Previous Chief Procurement Officer Increase(s): N/A

 

Previous Board Renewals:  11/21/2019, 9/15/2020 - 9/14/2025

 

Previous Chief Procurement Officer Renewals:  N/A

 

Previous Board Extension(s): N/A

 

Previous Chief Procurement Officer Extension(s): N/A

 

Potential Fiscal Impact:  FY 2023:  $965,656.00; FY 2024:  $1,250,000.00; FY 2025:  $1,000,000.00

 

Accounts: Fixed Charges (11000.1490.15050.540137 - IBM $7.5M)

 

Contract Number(s):  1418-14268

 

Concurrences:

The vendor has met the MBE- and Women-owned Business Enterprise Ordinance via: Direct Participation.

 

The Chief Procurement Officer concurs.

 

BOT: N/A

 

Summary:  The Bureau of Technology is requesting authorization for the Chief Procurement Officer to increase the contract amount. IBM served as integrator to implement the County Oracle EBS ERP system, and now provides hosting and managed services support for the ERP applications This amendment will allow IBM to manage the migration of the applications to the Oracle Cloud Infrastructure and they will continue to manage our hosted infrastructure. In addition, IBM will continue to provide managed services for the ERP application including Oracle EBS, Oracle Hyperion and Oracle Business Intelligence Reporting Summarize contract and reason for Amendment.

 

Request for Proposals (RFP) procedures were followed for the original contract in accordance with the Cook County Procurement Code. IBM was recommended based on established evaluation criteria.

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