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PROPOSED CONTRACT AMENDMENT
Department(s): Department of Facilities Management
Vendor: Production Distribution Companies, Chicago, Illinois
Request: Authorization for the Chief Procurement Officer to renew and increase contract
Good(s) or Service(s): Lamps, Ballasts, and LED Lighting
Original Contract Period: 3/2/2020 - 3/1/2023, with two (2), one (1) year renewal options
Proposed Amendment Type: Renewal and Increase
Proposed Contract Period: Renewal period - 3/2/2024 - 3/1/20225
Total Current Contract Amount Authority: $804,500.00
Original Approval (Board or Procurement): Board or Procurement, 2/27/2020, $179,500.00
Increase Requested: $500,000.00
Previous Board Increase(s): 2/9/2023, $500,000.00
Previous Chief Procurement Officer Increase(s): 11/24/2021, $125,000.00
Previous Board Renewals: 2/9/2023, (Renewal period 3/2/2023 - 3/1/2024
Previous Chief Procurement Officer Renewals: N/A
Previous Board Extension(s): N/A
Previous Chief Procurement Officer Extension(s): N/A
Potential Fiscal Impact: FY 2024 $374,994.00, FY 2025 $125,006.00
Accounts: 11100.1200.12355.530188
Contract Number(s): 1945-18010A
Concurrences:
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via: direct participation. The prime vendor is a certified MBE.
The Chief Procurement Officer concurs.
Summary: This increase and final of two (2), one (1) year renewal options will allow the Department of Facilities Management to continue to receive Lamps, Ballasts, and LED Lighting at various facilities.
This contract was awarded through a publicly advertised competitive bidding process in accordance with the Cook County Procurement Code. Production Distribution Companies was the lowest, responsive, and responsible bidder.
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