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PROPOSED CONTRACT AMENDMENT
Department(s): Department of Facilities Management
Vendor: J.P. Simons and Company, Glendale Heights, Illinois
Request: Authorization for the Chief Procurement Officer to renew and increase contract
Good(s) or Service(s): Lamps, Ballasts, and LED Lighting
Original Contract Period: 3/2/2020 - 3/1/2023, with two (2), one (1) year renewal options
Proposed Amendment Type: Renewal and Increase
Proposed Contract Period: Renewal period 3/2/2024 - 3/1/2025
Total Current Contract Amount Authority: $1,012,000.00
Original Approval (Board or Procurement): Board, 2/27/2020, $262,000.00
Increase Requested: $500,000.00
Previous Board Increase(s): 3/17/2022, $250,000.00, 12/15/2022, $500,000.00
Previous Chief Procurement Officer Increase(s): N/A
Previous Board Renewals: 12/15/2022, Renewal 3/2/2023 - 3/1/2024.
Previous Chief Procurement Officer Renewals: N/A
Previous Board Extension(s): N/A
Previous Chief Procurement Officer Extension(s): N/A
Potential Fiscal Impact: FY 2024 $374,994.00, FY 2025 $125,006.00
Accounts: 11100.1200.12355.530188
Contract Number(s): 1945-18010B
Concurrences:
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via: direct participation. The prime vendor is a certified WBE.
The Chief Procurement Officer concurs.
Summary: This final renewal option will allow the Department of Facilities Management to continue to receive Lamps. Ballasts and LED lighting at various facilities.
This contract was awarded through a publicly advertised competitive bidding process in accordance with the Cook County Procurement Code. J.P. Simons and Company was the lowest, responsive, and responsible bidder.
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