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PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)
Department(s): Bureau of Technology
Vendor: Xerox Corporation, Bolingbrook, Illinois
Request: Authorization for the Chief Procurement Officer to extend and increase contract
Good(s) or Service(s): Lease of High-Speed Digital Printers
Original Contract Period: 12/1/2020 - 11/30/2025
Proposed Amendment Type: Extension and Increase
Proposed Contract Period:Extension period 12/1/2025 - 3/31/2029
Total Current Contract Amount Authority: $1,198,039.40
Original Approval (Board or Procurement):Board, 10/22/2020, $1,198,039.40
Increase Requested: $1,229,220.00
Previous Board Increase(s): N/A
Previous Chief Procurement Officer Increase(s): N/A
Previous Board Renewals: N/A
Previous Chief Procurement Officer Renewals: N/A
Previous Board Extension(s): N/A
Previous Chief Procurement Officer Extension(s): N/A
Potential Fiscal Impact: FY 2024 $163,896.00, FY 2025 $245,844.00, FY 2026 $245,844.00, FY 2027 $245,844.00, FY 2028 $245,844.00, FY 2029 $81,948.00,
Accounts: 11000.1490.15050.540137.00000.00000
Contract Number(s): 1923-17899R
Concurrences:
The Contract Specific goal set on this zero.
The Chief Procurement Officer concurs.
BOT: N/A
Summary: The Bureau of Technology (BOT) seeks authorization for the Chief Procurement Officer to extend and increase this contract. The BOT will be added to this contract to continue to provide print requests for various County departments including the County Clerk (election and budget books), Cook County Hospital, the Sheriff’s Office, JTDC, Bureau of Economic Development and the Department of Revenue. This amendment will allow BOT to replace existing end-of-life, end-of-support, high-speed printers.
This contract was awarded through a publicly advertised competitive bidding process in accordance with the Cook County Procurement Code. Xerox Corporation was the lowest, responsive, and responsible bidder.
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