Meeting date/time:
|
10/18/2023
1:00 PM
|
Minutes status:
|
Final
|
|
Meeting location:
|
Cook County Building, Board Room, 118 North Clark Street, Chicago, Illinois
|
23-5293
| 1 | | | Committee Minutes | COMMITTEE MINUTES
Approval of the minutes from the meeting of 07/19/2023 | approve | Pass |
Action details
|
Not available
|
23-2273
| 1 | | Herman Miller, Inc., Zeeland, Michigan | Contract | PROPOSED CONTRACT
Department(s): Department of Capital Planning and Policy
Vendor: Herman Miller, Inc., Zeeland, Michigan
Request: Authorization for the Chief Procurement Officer to enter into and execute
Good(s) or Service(s): Furniture, Installation, and Related Products & Services
Contract Value: $5,000,000.00 $6,000,000.00
Contract period: 11/1/2023 - 12/31/2024 with two (2), one (1) year renewal options
Potential Fiscal Year Budget Impact: FY 2023 $1,000,000.00, FY 2024 $2,000,000.00, FY2025 $2,000,000.00, FY2026 $1,000,000.00
Accounts: 11569.1031.11190.560105/7.00000.00000 (Capital Improvement Program)
Contract Number(s): 2306-01302
Concurrences:
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via: Partial MBE waiver and Full WBE waiver.
The Chief Procurement Officer concurs.
Summary: The Department of Capital Planning and Policy requests authorization for the Chief Procurement Officer to enter into and execute a contract with Herman Miller, Inc. for Furniture, Installation and Related Products & Se | accept as amended | Pass |
Action details
|
Not available
|
23-2273
| 1 | | Herman Miller, Inc., Zeeland, Michigan | Contract | PROPOSED CONTRACT
Department(s): Department of Capital Planning and Policy
Vendor: Herman Miller, Inc., Zeeland, Michigan
Request: Authorization for the Chief Procurement Officer to enter into and execute
Good(s) or Service(s): Furniture, Installation, and Related Products & Services
Contract Value: $5,000,000.00 $6,000,000.00
Contract period: 11/1/2023 - 12/31/2024 with two (2), one (1) year renewal options
Potential Fiscal Year Budget Impact: FY 2023 $1,000,000.00, FY 2024 $2,000,000.00, FY2025 $2,000,000.00, FY2026 $1,000,000.00
Accounts: 11569.1031.11190.560105/7.00000.00000 (Capital Improvement Program)
Contract Number(s): 2306-01302
Concurrences:
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via: Partial MBE waiver and Full WBE waiver.
The Chief Procurement Officer concurs.
Summary: The Department of Capital Planning and Policy requests authorization for the Chief Procurement Officer to enter into and execute a contract with Herman Miller, Inc. for Furniture, Installation and Related Products & Se | recommend for approval as amended | Pass |
Action details
|
Not available
|
23-2274
| 1 | | Knoll Inc., Lombard, Illinois | Contract | PROPOSED CONTRACT
Department(s): Department of Capital Planning and Policy
Vendor: Knoll, Inc., East Greenville, Pennsylvania
Request: Authorization for the Chief Procurement Officer to enter into and execute
Good(s) or Service(s): Furniture, Installation, and Related Products & Services
Contract Value: $2,000,000.00
Contract period: 11/1/2023 - 12/31/2024, with two (2), one (1) year renewal options
Potential Fiscal Year Budget Impact: FY 2023 $500,000.00, FY 2024 $1,000,000.00, FY2025 $500,000.00
Accounts: 11569.1031.11190.560105/7.00000.00000 (Capital Improvement Program)
Contract Number(s): 2306-01301
Concurrences:
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via: Partial MBE waiver and Full WBE waiver.
The Chief Procurement Officer concurs.
Summary: The Department of Capital Planning and Policy requests authorization for the Chief Procurement Officer to enter into and execute a contract with Knoll, Inc. for Furniture, Installation and Related Products & Services.
This is a Comparable Government P | recommend for approval | Pass |
Action details
|
Not available
|
23-2275
| 1 | | Kimball International Brands Inc., Chicago, Illinois | Contract | PROPOSED CONTRACT
Department(s): Department of Capital Planning and Policy
Vendor: Kimball International Brands, Inc., Jasper, Indiana
Request: Authorization for the Chief Procurement Officer to enter into and execute
Good(s) or Service(s): Furniture, Installation, and Related Services
Contract Value: $2,000,000.00
Contract period: 10/2/2023 - 4/30/2024 with one (1), one (1) year renewal option
Potential Fiscal Year Budget Impact: FY 2023 $500,000.00, FY 2024 $1,000,000.00, FY2025 $500,000.00
Accounts: 11569.1031.11190.560105/7.00000.00000 (Capital Improvement Program)
Contract Number(s): 2306-01303
Concurrences:
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via direct participation and full WBE waiver.
The Chief Procurement Officer concurs.
Summary: The Department of Capital Planning and Policy requests authorization for the Chief Procurement Officer to enter into and execute a contract with Kimball International Brands, Inc. to provide furniture, installation, and related services for Board-approved C | recommend for approval | Pass |
Action details
|
Not available
|
23-4538
| 1 | | FGM Architects, Chicago, Illinois | Contract Amendment | PROPOSED CONTRACT AMENDMENT
Department(s): Department of Capital Planning and Policy
Vendor: FGM Architects, Chicago, Illinois
Request: Authorization for the Chief Procurement Officer to extend and increase contract
Good(s) or Service(s): Professional Architectural and Engineering Services
Original Contract Period: 1/4/2016 - 1/3/2021
Proposed Amendment Type: Extension and Increase
Proposed Contract Period: Extension period 12/22/2024 - 12/31/2025
Total Current Contract Amount Authority: $2,624,978.00
Original Approval (Board or Procurement): Board, 2/10/2016, $1,522,218.00
Increase Requested: $837,337.00
Previous Board Increase(s): 11/19/2020, $708,125.00; 12/16/2021, $394,635.00
Previous Chief Procurement Officer Increase(s): N/A
Previous Board Renewals: N/A
Previous Chief Procurement Officer Renewals: N/A
Previous Board Extension(s): 11/19/2020, 1/4/2021 - 1/3/2022; 12/16/2021, 1/31/2022 -12/31/2024
Previous Chief Procurement Officer Extension(s): N/A
Potential Fiscal Impact: FY 2023 $637,337.00, FY 2024 $10 | recommend for approval | Pass |
Action details
|
Not available
|
23-4587
| 1 | | Lerch Bates, U.S. Inc., Chicago, Illinois | Contract | PROPOSED CONTRACT
Department(s): Department of Capital Planning & Policy
Vendor: Lerch Bates, U.S. Inc., Chicago, Illinois
Request: Authorization for the Chief Procurement Officer to enter into and execute
Good(s) or Service(s): Elevator and Vertical Transportation Audit and Consulting, Design Services, and Contract Administration Services for Board-Approved Capital Improvement Projects
Contract Value: $1,500,000.00
Contract period: 10/1/2023 through 9/30/2024 with five (5) one-year renewal options
Potential Fiscal Year Budget Impact: FY 2023 $50,000.00, FY 2024 $400,000.00, FY2025 $400,000.00, FY2026 $300,000.00, FY2027 $200,000.00, FY 2028 $150,000.00
Accounts: 11569.1031.11190.560105/7.00000.00000 (Capital Improvement Program)
Contract Number(s): 2311-05100
Concurrences:
The contract-specific goal set on this contract is zero.
The Chief Procurement Officer concurs.
Summary: Cook County has currently identified thirty (30) buildings with approximately 218 elevators, escalators, and other vertical transportation-related capital impr | recommend for approval | Pass |
Action details
|
Not available
|
23-4589
| 1 | | 2023 Annual ADA Report | Report | REPORT
Department: Department of Capital Planning and Policy
Report Title: Annual ADA Improvement Report
Report Period: FY 2023
Summary: In accordance with Board Resolution 20-2790, which calls on the Department of Capital Planning to submit an annual Cook County ADA improvement report to the Asset Management Committee, DCPP respectfully requests referral of this report to committee. | receive and file | Pass |
Action details
|
Not available
|
23-3675
| 1 | | VFA, Inc. | Contract | PROPOSED CONTRACT
Department(s): Department of Facilities Management
Vendor: VFA, Inc., Staten Island, NY
Request: Authorization for the Chief Procurement Officer to enter into and execute
Good(s) or Service(s): Facilities Management Fixed Asset Inventory
Contract Value: $967,571.00 X
Contract period: 10/15/2023 -10/14/2024 with two (2), one (1) year renewal options
Potential Fiscal Year Budget Impact: FY 2023 $96,757.00 FY 2024 $870,814.00
Accounts: 11100.1200.12355.520835
Contract Number(s): 2302-04134
Concurrences:
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via direct participation.
The Chief Procurement Officer concurs.
Summary: The Department of Facilities Management requests authorization for the Chief Procurement Officer to enter into and execute a contract with VFA, Inc. to compile accurate fixed asset inventory/data and bar coding of all capital equipment within our 12 million square feet of county property. Additionally, the contract will provide quality data for uploading to the new A | recommend for approval | Pass |
Action details
|
Not available
|
23-4593
| 1 | | FGM Architects, Chicago, Illinois | Contract | PROPOSED CONTRACT
Department(s): Department of Capital Planning and Policy
Vendor: FGM Architects, Chicago, Illinois
Request: Authorization for the Chief Procurement Officer to enter into and execute
Good(s) or Service(s): Architectural and Engineering Services for Corporate Portfolio - Renovation of 7th and 11th Floor at County Building and Real Estate Development for Oak Forest Campus
Contract Value: $4,992,609.09
Contract period: 11/1/2023 - 10/31/2026 with two (2) one-year renewal options
Potential Fiscal Year Budget Impact: FY 2023 $249,630.00; FY 2024 $3,114,472.00; FY 2025 $662,530.00; FY 2026 $629,985.00; FY 2027 $209,995.00
Accounts: 11569.1031.11190.560105/7.00000.00000 (Capital Improvement Program)
Contract Number(s): 2185-18595
Concurrences:
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via direct participation.
The Chief Procurement Officer concurs.
Summary: FGM Architects will provide architectural and engineering services for the County Building’s 7th and 11th floor restack and the Oak | recommend for approval | Pass |
Action details
|
Not available
|
23-4914
| 1 | | RADA Architects, LTD., Chicago, Illinois | Contract | PROPOSED CONTRACT
Department(s): Department of Capital Planning and Policy
Vendor: RADA Architects, LTD., Chicago, Illinois
Request: Authorization for the Chief Procurement Officer to enter into and execute
Good(s) or Service(s): Architectural and Engineering Services for the Public Safety Portfolio For Countywide Courthouse ADA Comprehensive Assessment, Group 3 at Bridgeview & Markham Courthouses (Target Market)
Contract Value: $261,116.73
Contract period: 11/01/2023 - 10/31/2024 with one (1) one-year renewal option
Potential Fiscal Year Budget Impact: FY 2023 $150,000.00, FY 2024 $111,116.73
Accounts: 11569.1031.11190.560105/7.00000.00000 (Capital Improvement Program)
Contract Number(s): 2038-18544
Concurrences:
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via direct participation.
The Chief Procurement Officer concurs.
Summary: The contract provides for the vendor to conduct an assessment related to accessibility at the Bridgeview Courthouse and Markham Courthouse. The vendor will provide a Program | recommend for approval | Pass |
Action details
|
Not available
|
23-4915
| 1 | | RADA Architects, LTD., Chicago, Illinois | Contract | PROPOSED CONTRACT
Department(s): Department of Capital Planning and Policy
Vendor: RADA Architects, LTD., Chicago, Illinois
Request: Authorization for the Chief Procurement Officer to enter into and execute
Good(s) or Service(s): Architectural and Engineering Services for ADA Comprehensive Assessment at Maywood Courthouse and Skokie Courthouse
Contract Value: $370,071.82
Contract period: 11/01/2023 - 10/31/2024 with one (1), one-year renewal option
Potential Fiscal Year Budget Impact: FY 2023 $150,000.00, FY 2024 $220,071.82
Accounts: 11569.1031.11190.560105/7.00000.00000 (Capital Improvement Program)
Contract Number(s): 2038-18543
Concurrences:
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via direct participation.
The Chief Procurement concurs.
Summary: The contract provides for the vendor to conduct an assessment related to accessibility at the Maywood Courthouse and the Skokie Courthouse. The vendor will provide a Program Analysis Report identifying accessibility requirements and recommendations f | recommend for approval | Pass |
Action details
|
Not available
|
|
|