Meeting Name: Asset Management Committee Agenda status: Final
Meeting date/time: 10/18/2023 1:00 PM Minutes status: Final  
Meeting location: Cook County Building, Board Room, 118 North Clark Street, Chicago, Illinois
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Meeting video:  
Attachments: to comment on an item at this agenda, click here, Click to Watch Live, 2023 Cook County ADA Annual Report.pdf, Errata Asset Management Agenda 10-18-2023.pdf
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23-5293 1  Committee MinutesCOMMITTEE MINUTES Approval of the minutes from the meeting of 07/19/2023approvePass Action details Not available
23-2273 1 Herman Miller, Inc., Zeeland, MichiganContractPROPOSED CONTRACT Department(s): Department of Capital Planning and Policy Vendor: Herman Miller, Inc., Zeeland, Michigan Request: Authorization for the Chief Procurement Officer to enter into and execute Good(s) or Service(s): Furniture, Installation, and Related Products & Services Contract Value: $5,000,000.00 $6,000,000.00 Contract period: 11/1/2023 - 12/31/2024 with two (2), one (1) year renewal options Potential Fiscal Year Budget Impact: FY 2023 $1,000,000.00, FY 2024 $2,000,000.00, FY2025 $2,000,000.00, FY2026 $1,000,000.00 Accounts: 11569.1031.11190.560105/7.00000.00000 (Capital Improvement Program) Contract Number(s): 2306-01302 Concurrences: The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via: Partial MBE waiver and Full WBE waiver. The Chief Procurement Officer concurs. Summary: The Department of Capital Planning and Policy requests authorization for the Chief Procurement Officer to enter into and execute a contract with Herman Miller, Inc. for Furniture, Installation and Related Products & Seaccept as amendedPass Action details Not available
23-2273 1 Herman Miller, Inc., Zeeland, MichiganContractPROPOSED CONTRACT Department(s): Department of Capital Planning and Policy Vendor: Herman Miller, Inc., Zeeland, Michigan Request: Authorization for the Chief Procurement Officer to enter into and execute Good(s) or Service(s): Furniture, Installation, and Related Products & Services Contract Value: $5,000,000.00 $6,000,000.00 Contract period: 11/1/2023 - 12/31/2024 with two (2), one (1) year renewal options Potential Fiscal Year Budget Impact: FY 2023 $1,000,000.00, FY 2024 $2,000,000.00, FY2025 $2,000,000.00, FY2026 $1,000,000.00 Accounts: 11569.1031.11190.560105/7.00000.00000 (Capital Improvement Program) Contract Number(s): 2306-01302 Concurrences: The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via: Partial MBE waiver and Full WBE waiver. The Chief Procurement Officer concurs. Summary: The Department of Capital Planning and Policy requests authorization for the Chief Procurement Officer to enter into and execute a contract with Herman Miller, Inc. for Furniture, Installation and Related Products & Serecommend for approval as amendedPass Action details Not available
23-2274 1 Knoll Inc., Lombard, IllinoisContractPROPOSED CONTRACT Department(s): Department of Capital Planning and Policy Vendor: Knoll, Inc., East Greenville, Pennsylvania Request: Authorization for the Chief Procurement Officer to enter into and execute Good(s) or Service(s): Furniture, Installation, and Related Products & Services Contract Value: $2,000,000.00 Contract period: 11/1/2023 - 12/31/2024, with two (2), one (1) year renewal options Potential Fiscal Year Budget Impact: FY 2023 $500,000.00, FY 2024 $1,000,000.00, FY2025 $500,000.00 Accounts: 11569.1031.11190.560105/7.00000.00000 (Capital Improvement Program) Contract Number(s): 2306-01301 Concurrences: The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via: Partial MBE waiver and Full WBE waiver. The Chief Procurement Officer concurs. Summary: The Department of Capital Planning and Policy requests authorization for the Chief Procurement Officer to enter into and execute a contract with Knoll, Inc. for Furniture, Installation and Related Products & Services. This is a Comparable Government Precommend for approvalPass Action details Not available
23-2275 1 Kimball International Brands Inc., Chicago, IllinoisContractPROPOSED CONTRACT Department(s): Department of Capital Planning and Policy Vendor: Kimball International Brands, Inc., Jasper, Indiana Request: Authorization for the Chief Procurement Officer to enter into and execute Good(s) or Service(s): Furniture, Installation, and Related Services Contract Value: $2,000,000.00 Contract period: 10/2/2023 - 4/30/2024 with one (1), one (1) year renewal option Potential Fiscal Year Budget Impact: FY 2023 $500,000.00, FY 2024 $1,000,000.00, FY2025 $500,000.00 Accounts: 11569.1031.11190.560105/7.00000.00000 (Capital Improvement Program) Contract Number(s): 2306-01303 Concurrences: The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via direct participation and full WBE waiver. The Chief Procurement Officer concurs. Summary: The Department of Capital Planning and Policy requests authorization for the Chief Procurement Officer to enter into and execute a contract with Kimball International Brands, Inc. to provide furniture, installation, and related services for Board-approved Crecommend for approvalPass Action details Not available
23-4538 1 FGM Architects, Chicago, IllinoisContract Amendment PROPOSED CONTRACT AMENDMENT Department(s): Department of Capital Planning and Policy Vendor: FGM Architects, Chicago, Illinois Request: Authorization for the Chief Procurement Officer to extend and increase contract Good(s) or Service(s): Professional Architectural and Engineering Services Original Contract Period: 1/4/2016 - 1/3/2021 Proposed Amendment Type: Extension and Increase Proposed Contract Period: Extension period 12/22/2024 - 12/31/2025 Total Current Contract Amount Authority: $2,624,978.00 Original Approval (Board or Procurement): Board, 2/10/2016, $1,522,218.00 Increase Requested: $837,337.00 Previous Board Increase(s): 11/19/2020, $708,125.00; 12/16/2021, $394,635.00 Previous Chief Procurement Officer Increase(s): N/A Previous Board Renewals: N/A Previous Chief Procurement Officer Renewals: N/A Previous Board Extension(s): 11/19/2020, 1/4/2021 - 1/3/2022; 12/16/2021, 1/31/2022 -12/31/2024 Previous Chief Procurement Officer Extension(s): N/A Potential Fiscal Impact: FY 2023 $637,337.00, FY 2024 $10recommend for approvalPass Action details Not available
23-4587 1 Lerch Bates, U.S. Inc., Chicago, IllinoisContractPROPOSED CONTRACT Department(s): Department of Capital Planning & Policy Vendor: Lerch Bates, U.S. Inc., Chicago, Illinois Request: Authorization for the Chief Procurement Officer to enter into and execute Good(s) or Service(s): Elevator and Vertical Transportation Audit and Consulting, Design Services, and Contract Administration Services for Board-Approved Capital Improvement Projects Contract Value: $1,500,000.00 Contract period: 10/1/2023 through 9/30/2024 with five (5) one-year renewal options Potential Fiscal Year Budget Impact: FY 2023 $50,000.00, FY 2024 $400,000.00, FY2025 $400,000.00, FY2026 $300,000.00, FY2027 $200,000.00, FY 2028 $150,000.00 Accounts: 11569.1031.11190.560105/7.00000.00000 (Capital Improvement Program) Contract Number(s): 2311-05100 Concurrences: The contract-specific goal set on this contract is zero. The Chief Procurement Officer concurs. Summary: Cook County has currently identified thirty (30) buildings with approximately 218 elevators, escalators, and other vertical transportation-related capital imprrecommend for approvalPass Action details Not available
23-4589 1 2023 Annual ADA ReportReportREPORT Department: Department of Capital Planning and Policy Report Title: Annual ADA Improvement Report Report Period: FY 2023 Summary: In accordance with Board Resolution 20-2790, which calls on the Department of Capital Planning to submit an annual Cook County ADA improvement report to the Asset Management Committee, DCPP respectfully requests referral of this report to committee.receive and filePass Action details Not available
23-3675 1 VFA, Inc.ContractPROPOSED CONTRACT Department(s): Department of Facilities Management Vendor: VFA, Inc., Staten Island, NY Request: Authorization for the Chief Procurement Officer to enter into and execute Good(s) or Service(s): Facilities Management Fixed Asset Inventory Contract Value: $967,571.00 X Contract period: 10/15/2023 -10/14/2024 with two (2), one (1) year renewal options Potential Fiscal Year Budget Impact: FY 2023 $96,757.00 FY 2024 $870,814.00 Accounts: 11100.1200.12355.520835 Contract Number(s): 2302-04134 Concurrences: The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via direct participation. The Chief Procurement Officer concurs. Summary: The Department of Facilities Management requests authorization for the Chief Procurement Officer to enter into and execute a contract with VFA, Inc. to compile accurate fixed asset inventory/data and bar coding of all capital equipment within our 12 million square feet of county property. Additionally, the contract will provide quality data for uploading to the new Arecommend for approvalPass Action details Not available
23-4593 1 FGM Architects, Chicago, IllinoisContractPROPOSED CONTRACT Department(s): Department of Capital Planning and Policy Vendor: FGM Architects, Chicago, Illinois Request: Authorization for the Chief Procurement Officer to enter into and execute Good(s) or Service(s): Architectural and Engineering Services for Corporate Portfolio - Renovation of 7th and 11th Floor at County Building and Real Estate Development for Oak Forest Campus Contract Value: $4,992,609.09 Contract period: 11/1/2023 - 10/31/2026 with two (2) one-year renewal options Potential Fiscal Year Budget Impact: FY 2023 $249,630.00; FY 2024 $3,114,472.00; FY 2025 $662,530.00; FY 2026 $629,985.00; FY 2027 $209,995.00 Accounts: 11569.1031.11190.560105/7.00000.00000 (Capital Improvement Program) Contract Number(s): 2185-18595 Concurrences: The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via direct participation. The Chief Procurement Officer concurs. Summary: FGM Architects will provide architectural and engineering services for the County Building’s 7th and 11th floor restack and the Oak recommend for approvalPass Action details Not available
23-4914 1 RADA Architects, LTD., Chicago, IllinoisContractPROPOSED CONTRACT Department(s): Department of Capital Planning and Policy Vendor: RADA Architects, LTD., Chicago, Illinois Request: Authorization for the Chief Procurement Officer to enter into and execute Good(s) or Service(s): Architectural and Engineering Services for the Public Safety Portfolio For Countywide Courthouse ADA Comprehensive Assessment, Group 3 at Bridgeview & Markham Courthouses (Target Market) Contract Value: $261,116.73 Contract period: 11/01/2023 - 10/31/2024 with one (1) one-year renewal option Potential Fiscal Year Budget Impact: FY 2023 $150,000.00, FY 2024 $111,116.73 Accounts: 11569.1031.11190.560105/7.00000.00000 (Capital Improvement Program) Contract Number(s): 2038-18544 Concurrences: The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via direct participation. The Chief Procurement Officer concurs. Summary: The contract provides for the vendor to conduct an assessment related to accessibility at the Bridgeview Courthouse and Markham Courthouse. The vendor will provide a Programrecommend for approvalPass Action details Not available
23-4915 1 RADA Architects, LTD., Chicago, IllinoisContractPROPOSED CONTRACT Department(s): Department of Capital Planning and Policy Vendor: RADA Architects, LTD., Chicago, Illinois Request: Authorization for the Chief Procurement Officer to enter into and execute Good(s) or Service(s): Architectural and Engineering Services for ADA Comprehensive Assessment at Maywood Courthouse and Skokie Courthouse Contract Value: $370,071.82 Contract period: 11/01/2023 - 10/31/2024 with one (1), one-year renewal option Potential Fiscal Year Budget Impact: FY 2023 $150,000.00, FY 2024 $220,071.82 Accounts: 11569.1031.11190.560105/7.00000.00000 (Capital Improvement Program) Contract Number(s): 2038-18543 Concurrences: The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via direct participation. The Chief Procurement concurs. Summary: The contract provides for the vendor to conduct an assessment related to accessibility at the Maywood Courthouse and the Skokie Courthouse. The vendor will provide a Program Analysis Report identifying accessibility requirements and recommendations frecommend for approvalPass Action details Not available