Meeting Name: Technology and Innovation Committee Agenda status: Final
Meeting date/time: 5/24/2023 10:30 AM Minutes status: Final  
Meeting location: Cook County Building, Board Room, 118 North Clark Street, Chicago, Illinois
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
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23-3015 1  Committee MinutesCOMMITTEE MINUTES Approval of the minutes from the meeting of 04/26/2023approvePass Action details Not available
23-1613 1 IFB High Speed Printers Contract with Proven ITContract (Technology)PROPOSED CONTRACT (TECHNOLOGY) Department(s): Bureau of Technology Vendor: Proven IT, Chicago, Illinois Request: Authorization for the Chief Procurement Officer to enter into and execute contract Good(s) or Service(s): Leasing of High Speed Digital Printers Contract Value: $1,360,956.30 Contract period: 5/1/2023 - 4/31/2028, with two (2) one-year renewal options Potential Fiscal Year Budget Impact: FY 2023 - $272,191.26; FY 2024 - $272,191.26; FY 2025 - $272,191.26; FY 2026 - $272,191.26; FY 2027 - $272,191.26 Accounts: 11000.1490.15050.540135.00000.00000 Contract Number(s): 2210-10064 Concurrence(s): The contract-specific goal set on this contract was zero. The Chief Procurement Officer concurs. Technology: N/A Summary: The Bureau of Technology is requesting authorization of the Board of Commissioners to award a competitively bid contract with Proven IT to replace existing end-of-life, end-of-support, high-speed black & white printers. This contract is needed to continue high-speed printing of property tax bills, jury summons, checrecommend for approvalPass Action details Not available
23-2111 1 Toshiba extension and increase for MFD 2025Contract Amendment (Technology)PROPOSED CONTRACT AMENDMENT (TECHNOLOGY) Department(s): Bureau of Technology Vendor: Toshiba Business Solutions, a division of Toshiba American Business Solution, Arlington Heights, Illinois Request: Authorization for the Chief Procurement Officer to renew and increase contract Good(s) or Service(s): Leasing of multi-function digital copiers (MFD) Original Contract Period: 5/1/2019 - 4/30/2024, with two (2) one-year renewal options Proposed Amendment Type: Renewal and Increase Proposed Contract Period: 5/1/2024 - 4/30/2025 Total Current Contract Amount Authority: $2,250,000.00 Original Approval (Board or Procurement): Board, 4/25/2019, $2,250,000.00 Increase Requested: $1,267,770.00 Previous Board Increase(s): N/A Previous Chief Procurement Officer Increase(s): N/A Previous Board Renewals: N/A Previous Chief Procurement Officer Renewals: N/A Previous Board Extension(s): N/A Previous Chief Procurement Officer Extension(s): N/A Potential Fiscal Impact: FY 2023: $590,362.80, FY 2024: $590,362.80, FY 2025: $590,recommend for approvalPass Action details Not available
23-2112 1 IBM Enterprise Resources Planning SystemContract Amendment (Technology)PROPOSED CONTRACT AMENDMENT (TECHNOLOGY) Department(s): Bureau of Technology Vendor: IBM/Enterprise Resource Planning System, Chicago, Illinois Request: Authorization for the Chief Procurement Officer to increase contract Good(s) or Service(s): Software System Integration Services Original Contract Period: 9/15/2015 - 9/14/2020 with one (1), five (5) year renewal option Proposed Amendment Type: Increase Proposed Contract Period: N/A Total Current Contract Amount Authority: $121,018,122.00 Original Approval (Board or Procurement): Board, 9/9/2015, $66,546,900.00 Increase Requested: $3,215,656.00 Previous Board Increase(s): 6/28/2017($6,809,520.00); 7/19/2017($1,999,782.00); 6/6/2018, ($1,500,000.00), 11/21/2019, ($44,161,920.00) Previous Chief Procurement Officer Increase(s): N/A Previous Board Renewals: 11/21/2019, 9/15/2020 - 9/14/2025 Previous Chief Procurement Officer Renewals: N/A Previous Board Extension(s): N/A Previous Chief Procurement Officer Extension(s): N/A Potential Fiscal Impact: FY 2023: $965,recommend for approvalPass Action details Not available
23-2492 1 A RESOLUTION ON THE ILLINOIS SMART CITY AND REGION ASSOCIATION TO COLLABORATE WITH COOK COUNTY MEMBER MUNICIPALITIESResolutionPROPOSED RESOLUTION A RESOLUTION ON THE ILLINOIS SMART CITY AND REGION ASSOCIATION TO COLLABORATE WITH COOK COUNTY MEMBER MUNICIPALITIES WHEREAS, The Illinois Smart City & Region Association (ISCRA) is a 501(c)(3) non-profit member association; and WHEREAS, ISCRA’s mission is to provide education, information, and guidance through collaboration to more than 1,200 Illinois municipalities and corresponding regions; and WHEREAS, the deliverables from ISCRA seeks to advance the successful implementation of appropriate technology initiatives within a given community and eliminates the sales pressure that local government officials so often associate with technology interactions; and WHEREAS, ISCRA is an impartial platform where technology providers, together with, city staff and local elected officials converge for educational purposes to discuss the development and deployment of networked technologies for smarter cities as many city’s existing infrastructure is aging; and WHEREAS, ISCRA’s educational objectives are performed with the goal of reducing a community’s expenrecommend for approvalPass Action details Not available