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Meeting date/time:
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10/4/2016
10:00 AM
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Minutes status:
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Final
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Meeting location:
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Cook County Building, Board Room,
118 North Clark Street, Chicago, Illinois
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16-5644
| 1 | | Technology minutes from the meeting of 8/3/2016 | Committee Minutes | COMMITTEE MINUTES
Approval of the minutes from the meeting of 8/3/2016 | approve | Pass |
Action details
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Video
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16-4890
| 1 | | Clarity Partners, LLC, Chicago, Illinois | Contract (Technology) | PROPOSED CONTRACT (TECHNOLOGY)
Department(s): Cook County Sheriff’s Office
Vendor: Clarity Partners, LLC, Chicago, Illinois
Request: Authorization for the Chief Procurement Officer to enter into and execute contract
Good(s) or Service(s): CLEARNET Multi-Agency Criminal Records Management System
Contract Value: $1,070,202.00
Contract period: 10/1/2016-9/30/2019 with two (2) one (1) year renewal options
Potential Fiscal Year Budget Impact: FY 2016 $300,000.00, FY 2017 $500,000.00, FY 2018 $270,202.00
Accounts: 1521709302-579
Contract Number(s): 1611-15572
Concurrence(s):
The contract-specific goal set on this contract was zero.
The Chief Procurement Officer concurs.
The Bureau of Technology concurs
Summary: The Cook County Sheriff’s Office respectfully requests the approval to enter into a contract with Clarity Partners, LLC of Chicago, Illinois. Clarity Partners, LLC is contracted with the Chicago Police Department to develop and maintain a new records management system. The Cook County Sheriff’s Office has committed to partn | recommend for deferral | Pass |
Action details
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Video
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16-5093
| 1 | | Hyland Software, Inc., Westlake, Ohio | Contract | PROPOSED CONTRACT
Department(s): Animal Control
Vendor: Hyland Software, Inc., Westlake, Ohio
Request: Authorization for the Chief Procurement Officer to enter into and execute
Good(s) or Service(s): OnBase Enterprise Content Management System
Contract Value: $1,393,330.70
Contract period: 10/1/2016 - 9/30/2019, with two (2), one (1) year renewal options
Potential Fiscal Year Budget Impact: FY 2016 $77,407.26, FY 2017 $464,443.57, FY 2018 $464,443.57, FY 19 $387,036.31
Accounts: 1600909615-579 ($464,977.04); 510-260 ($928,353.65)
Contract Number(s): 1618-15637
Concurrences:
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via direct participation
The Chief Procurement Officer concurs.
The Bureau of Technology concurs.
Summary: Currently, the Department of Animal and Rabies Control (“DARC”) relies upon an aging mainframe solution and isolated manual processes to manage documents and content related to its departmental mandates. The proposed system aims to replace legacy operations with a robust Enterprise | recommend for approval | Pass |
Action details
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Video
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16-5094
| 1 | | Quarterly Progress Report on the Creation of the Automated Criminal Justice System | Report | REPORT
Department: Bureau of Technology
Request: Refer to the Committee on Technology
Report Title: Quarterly Progress Report on the Creation of the Automated Criminal Justice System
Report Period: 2nd and 3rd quarters of 2016
Summary: Pursuant to Resolution 13-2002, the CIO shall update the Board of Commissioners via the Technology Committee on progress being made towards achieving the goal of an integrated, automated Cook County Criminal Justice System. | recommend for receiving and filing | Pass |
Action details
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Video
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16-5400
| 1 | | ACS Enterprise Solutions, LLC, Dallas, Texas Land Management and Cashiering System | Contract (Technology) | PROPOSED CONTRACT (TECHNOLOGY)
Department(s): Recorder of Deeds
Vendor: ACS Enterprise Solutions, LLC, Dallas, Texas
Request: Authorization for the Chief Procurement Officer to enter into and execute contract
Good(s) or Service(s): Recorder of Deeds Land Management and Cashiering System
Contract Value: $3,809,111.00
Contract period: 9/24/2016 - 9/23/2021, with two (2) one (1)-year renewal options
Potential Fiscal Year Budget Impact: FY 2016 $100,000.00, FY 2017 $2,264,551.00, FY2018 $1,012,560.00, FY2019 $216,000.00, FY2020 $216,000.00
Accounts: 545-260 (545-266)
Contract Number(s): 1618-15637
Concurrence(s):
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via direct participation and partial MWBE waiver
DO NOT PUT TEXT HERE. FOR PROCUREMENT TO ADD CONCURRENCE STATEMENT OR N/A
The Bureau of Technology Concurs
Summary: CCRD seeks to replace its current lands record processing and transaction system with a new technically advanced solution that enables CCRD to achieve its external and internal bus | recommend for approval as amended | Pass |
Action details
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Not available
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