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File #: 20-2695    Version: 1 Name: Xerox Corporation, Rosemont, Illinois
Type: Contract Amendment (Technology) Status: Approved
File created: 6/4/2020 In control: Board of Commissioners
On agenda: 7/30/2020 Final action: 7/30/2020
Title: PROPOSED CONTRACT AMENDMENT (TECHNOLOGY) Department(s): Bureau of Technology Vendor: Xerox Corporation, Bolingbrook, Illinois Request: Authorization for the Chief Procurement Officer to increase contract Good(s) or Service(s): Lease of High Speed Digital Printers Original Contract Period: 9/15/2019 - 9/14/2024 Proposed Amendment Type: Increase Proposed Contract Period: N/A Total Current Contract Amount Authority: $1,031,889.50 Original Approval (Board or Procurement): Board, 9/5/2019, $1,031,889.50 Increase Requested: $523,407.36 Previous Board Increase(s): N/A Previous Chief Procurement Officer Increase(s): N/A Previous Board Renewals: N/A Previous Chief Procurement Officer Renewals: N/A Previous Board Extension(s): N/A Previous Chief Procurement Officer Extension(s): N/A Potential Fiscal Impact: FY 2020 $65,425.92, FY 2021 $130,851.84, FY 2022 $130,851.84, FY 2023 $130,851.84, FY 2024 $65,425.92 Accounts: 11000.1490.10155.540131 Contract Numbe...
Indexes: F. THOMAS LYNCH, Chief Information Officer, Bureau of Technology
title
PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)

Department(s): Bureau of Technology

Vendor: Xerox Corporation, Bolingbrook, Illinois

Request: Authorization for the Chief Procurement Officer to increase contract

Good(s) or Service(s): Lease of High Speed Digital Printers

Original Contract Period: 9/15/2019 - 9/14/2024

Proposed Amendment Type: Increase

Proposed Contract Period: N/A

Total Current Contract Amount Authority: $1,031,889.50

Original Approval (Board or Procurement): Board, 9/5/2019, $1,031,889.50

Increase Requested: $523,407.36

Previous Board Increase(s): N/A

Previous Chief Procurement Officer Increase(s): N/A

Previous Board Renewals: N/A

Previous Chief Procurement Officer Renewals: N/A

Previous Board Extension(s): N/A

Previous Chief Procurement Officer Extension(s): N/A

Potential Fiscal Impact: FY 2020 $65,425.92, FY 2021 $130,851.84, FY 2022 $130,851.84, FY 2023 $130,851.84, FY 2024 $65,425.92

Accounts: 11000.1490.10155.540131

Contract Number(s): 1723-16927

Concurrences:
The vendor has met the Minority-and Women-owned Business Enterprise Ordinance via direct participation and partial MBE and full WBE waiver.

The Chief Procurement Officer concurs.

The Chief Information Officer has reviewed this item and concurs with this recommendation.

Summary: A new Xerox competitively bid contract was executed November 2019 for lease of high-speed printers for Bureau of Administration's print shop operations at Rockwell Warehouse. This amendment will add the Bureau of Technology's existing four high-speed printers to this competitively bid contract at the same bid price. The Bureau of Technology needs to continue high-speed printing to support property tax bill printing, jury summons, check printing, revenue tax billing, property assessments, assessment appeal forms, IRS W2 forms, and other miscellaneous print items.

This contract was awarded through the competitive bidding process in accordance with the Cook County Pro...

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