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File #: 20-2967    Version: 1 Name: Contract Amendment for Hot Patch North
Type: Contract Amendment (Highway) Status: Approved
File created: 6/24/2020 In control: Board of Commissioners
On agenda: 7/30/2020 Final action: 7/30/2020
Title: PROPOSED CONTRACT AMENDMENT (TRANSPORTATION AND HIGHWAYS) Department(s): Transportation and Highways Vendor: Arrow Road Construction Company, Mt. Prospect, Illinois Request: Authorization for the Chief Procurement Officer to increase contract Good(s) or Service(s): Bituminous Materials (Hot Patch) and Prime Coat Materials Location: Northern area of Cook County County Board District(s): 9,13,14,15,17 Original Contract Period: 7/31/2018 to 7/30/2020, with one (1), two (2) year renewal option Section: N/A Proposed Contract Period Extension: 7/31/2020 - 7/30/2022 Section: N/A Total Current Contract Amount Authority: $196,800.00 Original Board Approval: 7/25/2018, $196,800.00 Previous Board Increase(s) or Extension(s): N/A Previous Chief Procurement Officer Increase(s) or Extension(s): N/A This Increase Requested: $198,800.00 Potential Fiscal Impact: FY 2020 $40,000.00, FY 2021 $99,000.00, FY 2022 $57,800.00 Accounts: Motor Fuel...
Indexes: (Inactive) JOHN YONAN, P.E., Superintendent, Department of Transportation and Highways
title
PROPOSED CONTRACT AMENDMENT (TRANSPORTATION AND HIGHWAYS)

Department(s): Transportation and Highways

Vendor: Arrow Road Construction Company, Mt. Prospect, Illinois

Request: Authorization for the Chief Procurement Officer to increase contract

Good(s) or Service(s): Bituminous Materials (Hot Patch) and Prime Coat Materials

Location: Northern area of Cook County

County Board District(s): 9,13,14,15,17

Original Contract Period: 7/31/2018 to 7/30/2020, with one (1), two (2) year renewal option

Section: N/A

Proposed Contract Period Extension: 7/31/2020 - 7/30/2022

Section: N/A

Total Current Contract Amount Authority: $196,800.00

Original Board Approval: 7/25/2018, $196,800.00

Previous Board Increase(s) or Extension(s): N/A

Previous Chief Procurement Officer Increase(s) or Extension(s): N/A

This Increase Requested: $198,800.00

Potential Fiscal Impact: FY 2020 $40,000.00, FY 2021 $99,000.00, FY 2022 $57,800.00

Accounts: Motor Fuel Tax: 11300.1500.29150.530224

Contract Number(s): 1855-17275

IDOT Contract Number(s): N/A

Federal Project Number(s): N/A

Federal Job Number(s): N/A

Concurrences:
The contract-specific goal set on this contract was zero.

The Chief Procurement Officer concurs.

Summary: The Department of Transportation and Highways respectfully requests approval of the proposed contract amendment between the County and Arrow Road Construction Company, Mt. Prospect, Illinois. The Bituminous Hot Patch and Prime Coat Materials are utilized for pavement preservation operations throughout the Northern Maintenance Bureau Districts. The Contract provides for a one, two-year renewal option which is being utilized to maintain continuity in pavement preservation operations. The material will be used in the Northern area of Cook County, specifically for Cook County Maintenance Bureau Districts 1 and 2.

This contract was awarded through a publicly advertised competitive bid process in accorda...

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