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File #: 20-3950    Version: Name: COOK COUNTY RECORDS COMPLIANCE AND ARCHIVES ORDINANCE
Type: Ordinance Status: Approved
File created: 8/27/2020 In control: Rules and Administration Committee
On agenda: 11/19/2020 Final action: 12/17/2020
Title: PROPOSED ORDINANCE COOK COUNTY RECORDS COMPLIANCE AND ARCHIVES ORDINANCE BE IT ORDAINED, by the Cook County Board of Commissioners, that Chapter 2 Administration, Article V - Departments and Similar Agencies, Division 4 - Records Compliance, Sections 2-441-2-455 of the Cook County Code, is hereby established as follows: Sec. 2-441. Cook County Physical Records Compliance and Archives Ordinance. (a) Short title. This Division shall be known and may be cited as the Cook County Physical Records Compliance and Archives Ordinance. (b) Policy. Cook County government will manage the security, retention, storage and disposition of its physical records, in all formats, in accordance with all applicable legal, regulatory and organizational requirements. Records shall be retained until the expiration of the applicable retention period and then destroyed in accordance with the Bureau of Administration, Records Management Administration ("RMA"), unless subject to a legal hold or proper...
Sponsors: TONI PRECKWINKLE (President), FRANK J. AGUILAR, ALMA E. ANAYA, LUIS ARROYO JR, SCOTT R. BRITTON, JOHN P. DALEY, BRIDGET DEGNEN, BRIDGET GAINER, BRANDON JOHNSON, BILL LOWRY, DONNA MILLER, STANLEY MOORE, KEVIN B. MORRISON, SEAN M. MORRISON, PETER N. SILVESTRI, DEBORAH SIMS, LARRY SUFFREDIN, DENNIS DEER
title
PROPOSED ORDINANCE


COOK COUNTY RECORDS COMPLIANCE AND ARCHIVES ORDINANCE

BE IT ORDAINED, by the Cook County Board of Commissioners, that Chapter 2 Administration, Article V - Departments and Similar Agencies, Division 4 - Records Compliance, Sections 2-441-2-455 of the Cook County Code, is hereby established as follows:

Sec. 2-441. Cook County Physical Records Compliance and Archives Ordinance.

(a) Short title. This Division shall be known and may be cited as the Cook County Physical Records Compliance and Archives Ordinance.

(b) Policy. Cook County government will manage the security, retention, storage and disposition
of its
physical records, in all formats, in accordance with all applicable legal, regulatory and
organizational
requirements. Records shall be retained until the expiration of the applicable
retention
period and then
destroyed in accordance with the Bureau of Administration, Records
Management
Administration
("RMA"), unless subject to a legal hold or properly archived by the
Cook County Historic Records and Archives Office ("CARO").

(c) Purpose. The purpose of this Ordinance is to enhance the efficient and economical management of physical local records in the daily recordkeeping activities of Cook County government, establish a process for identification, creation and maintenance of historically significant archival material and facilitate and expedite governmental operations, in accordance with the Illinois Local Records Act, 50 ILCS 205/1 et seq., the Illinois Administrative Code and other applicable laws.


(d) Applicability. This Ordinance governs all Cook County Agencies. All Agencies are required to ensure that relevant County Government physical records generated by Cook County employees, for the sake of completing work related functions during employment term(s) for the County, and subject to best practices and applicable law, including procedures promulgated by RMA and CARO, are:

(1) Retained by Cook County Government...

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