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File #: 21-2634    Version: 1 Name: RESPONSIBLE OPERATIONS FOR COMPENSATION IN CONTRACTING (ROCC)
Type: Resolution Status: Approved
File created: 4/7/2021 In control: Finance Committee
On agenda: 4/15/2021 Final action: 5/13/2021
Title: PROPOSED RESOLUTION RESPONSIBLE OPERATIONS FOR COMPENSATION IN CONTRACTING (ROCC) WHEREAS, Cook County strives to create an environment attractive for small local businesses to perform as both prime and subcontractors on Cook County contracts; and WHEREAS, creating a more streamlined operation for processing payments to Cook County vendors will serve to make Cook County a more attractive business partner to small local businesses which will foster economic growth; and WHEREAS, streamlining operation for processing payments for Cook County vendors will also benefit Women-,Minority-, Veteran, Service-disabled Veteran-, and Persons with a Disability-Owned Business Enterprises, including facilitating those certified businesses to perform as prime vendors; and WHEREAS, this Responsible Operations for Compensation in Contracting (ROCC) Resolution shall serve as a commitment of this administration to improve Cook County payment processes to avoid creating an undue burden on all Cook C...
Sponsors: TONI PRECKWINKLE (President), DENNIS DEER, STANLEY MOORE, KEVIN B. MORRISON, DEBORAH SIMS, ALMA E. ANAYA, LARRY SUFFREDIN, SCOTT R. BRITTON, FRANK J. AGUILAR, LUIS ARROYO JR, PETER N. SILVESTRI, BRIDGET DEGNEN, SEAN M. MORRISON, DONNA MILLER, BILL LOWRY, JOHN P. DALEY, BRANDON JOHNSON, BRIDGET GAINER

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PROPOSED RESOLUTION

 

RESPONSIBLE OPERATIONS FOR COMPENSATION IN CONTRACTING (ROCC)

 

 WHEREAS, Cook County strives to create an environment attractive for small local businesses to perform as both prime and subcontractors on Cook County contracts; and

 

WHEREAS, creating a more streamlined operation for processing payments to Cook County vendors will serve to make Cook County a more attractive business partner to small local businesses which will foster economic growth; and

 

WHEREAS, streamlining operation for processing payments for Cook County vendors will also benefit Women-,Minority-, Veteran, Service-disabled Veteran-, and Persons with a Disability-Owned Business Enterprises, including facilitating those certified businesses to perform as prime vendors; and

 

WHEREAS, this Responsible Operations for Compensation in Contracting (ROCC) Resolution shall serve as a commitment of this administration to improve Cook County payment processes to avoid creating an undue burden on all  Cook County vendors, but particularly those small local businesses owned by underutilized and disadvantaged owners.

 

NOW, THEREFORE, BE IT RESOLVED, The President and the Board of Commissioners call for implementing upgrades and modernizing contractor payment processes across Cook County government to increase efficiency, create transparency and accountability; and

 

BE IT FURTHER RESOLVED, that such improvements shall include offering training and making available presentations for vendors of Cook County to submit payment applications to decrease the turnaround time for processing pay applications; and

 

BE IT FURTHER RESOLVED, Cook County shall endeavor to create an electronic invoice submittal and payment tracking system from date of invoice through payment that will foster transparency and accountability between vendors and Cook County, to ensure that all Cook County contactors are paid within 30-days of submission of a complete and accurate pay application; and

 

BE IT FURTHER RESOLVED, the Office of the Chief Procurement Officer shall review potential opportunities to modify the County’s general contract conditions to include additional contract language that requires vendors to invoice their goods and services consistently and with all required documentation  to periodically update their statements of work  to expedite the payment processing time, and

 

BE IT FURTHER RESOLVED, the Bureau of Finance of Cook County shall provide a quarterly report to the Board of Commissioners on the payment cycle to Cook County contractors

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